Purchasing & Contracts Administrator

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and the silver screen are legendary, it was his investments in real estate that formed the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century. At Howard Hughes, we live by our purpose to help people discover new ways of experiencing life - because it's not just buildings and places that matter, it's what you do with them that can change the way people live.

We aspire to be the most creatively driven real estate company in the world and we believe in fostering a culture that is built to last by cultivating curiosity and empowering every employee to find their story in this great organization.

Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning master planned communities, as well as operating properties and development opportunities including: The Seaport in New York; Downtown Columbia, Maryland; The Woodlands, The Woodlands Hills, and Bridgelandin the Greater Houston, Texas area; Summerlin, Las Vegas; Teravalis, Phoenix and Ward Villagein Honolulu, Hawaii.

About The Role

As a purchasing and contracts administrator, you will be responsible for facilitating the purchasing and procurement process for the Houston Region, including assisting with the management of contracts (including leases), purchase requisitions, purchase orders and invoices. The job will involve the utilization of the Coupa and iCertis applications to initiate purchase requisitions and establish related contracts and the utilization of SalesForce to initiate leases. Further duties include working directly with project managers and vendors to obtain contracts and leases, tracking contracts and leases and reporting the status to the stakeholders in the region. Direct communication with various departments within the organization as well as outside vendors is essential.

What You Will Do

• Interface directly with vendors and lessees to assure smooth onboarding;

• Interfaces with project managers, developers, property managers and other "buyers" across the region to assist in submitting and tracking purchase requisitions and purchase orders;

• Track the quantity and report on the status of purchase requisitions in real time;

• Provide subject matter expert assistance to other regional teams such as operations, leasing, and marketing;

• Interface with Development, Operations and Legal teams to initiate contract process in Coupa/iCertis, as appropriate for new vendor relationships;

• Interface with Commercial Leasing team regarding the entry of commercial leases into Salesforce;

• Create Accounts and Opportunities in Salesforce; gather all documentation required to be uploaded (LOIs, LODs, Site Plans, Work Letters, financials, etc.);

• Work and communicate effectively with multiple departments (Tenant Coordination, Property Management, Legal, Development, etc.);

• Assist with ad-hoc department needs as they arise;

• Other duties as assigned.

About You

• Minimum high school diploma

• Bachelor's or Associate's degree preferred

• Strong communication skills;

• Ability to work under time constraints and deadlines;

• Self-starter, effectively works under minimal supervision;

• Strong attention to detail;

• Pro-active, critical thinker, problem solver;

• Working knowledge Microsoft Office applications, especially Excel;

• Exposure to SalesForce, iCertis and Coupa is a plus.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HHH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HHH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes.