Coordinator

Texas Tech University
United States, Texas, Lubbock
Nov 08, 2024
Lubbock Coordinator 39282BR Comm Family Addict Sciences CFAS Position Description Performs supervisory and coordinative work in the operation of a specific program or departmental project. Responsibilities involve the coordination and supervision of the various functions and aspects of a specific program as well as the monitoring of program staff and operational procedures. Work is performed under general supervision with evaluation based on results obtained. May supervise program staff, volunteers and student assistants. About the University Established in 1923, Texas Tech University is a Carnegie R1 (very high research activity) Doctoral/Research-Extensive, Hispanic Serving, and state-assisted institution. Located on a beautiful 1,850-acre campus in Lubbock, a city in West Texas with a growing metropolitan-area population of over 300,000, the university enrolls over 40,000 students with 33,000 undergraduate and 7,000 graduate students. As the primary research institution in the western two-thirds of the state, Texas Tech University is home to 10 colleges, the Schools of Law and Veterinary Medicine, and the Graduate School. The flagship of the Texas Tech University System, Texas Tech is dedicated to student success by preparing learners to be ethical leaders for a diverse and globally competitive workforce. It is committed to enhancing the cultural and economic development of the state, nation, and world. About Lubbock:Referred to as the "Hub City" because it serves as the educational, cultural, economic, and health care hub of the South Plains region, Lubbock boasts a diverse population and a strong connection to community, history, and land. With a mild climate, highly rated public schools, and a low cost of living, Lubbock is a family-friendly community that is ranked as one of the best places to live in Texas. Lubbock is home to a celebrated and ever-evolving music scene, a vibrant arts community, and is within driving distance of Dallas, Austin, Santa Fe, and other major metropolitan cities. Lubbock's Convention & Visitors Bureau provides a comprehensive overview of the Lubbock community and its resources, programs, events, and histories. Major/Essential Functions 1. CFAS Business Operations: Daily Greet visitors, answer requests, manage phone calls for CFAS admin office Assist undergraduate and graduate students and faculty as needed. Monthly Process work order requests, key requests, custodial requests, and technology requests as needed. Providing business support for Graduate Programs and Undergraduate Programs P-card reconciliation and posting of all cards for department. Annually Property Inventory - maintain current files of surplus and inventory equipment for CFAS and collect information from the CSAR Business Manager. Space Survey - as needed. Assign Desks for Graduate Students in the student room each Fall/Spring semester. Maintain email distribution lists Maintain emergency contact information for the department Department Co- Emergency Action Coordinator 2. Support Graduate and Undergrad Programs including Faculty: Assist with various administrative tasks and financial record keeping supporting the Graduate programs Manage Class Schedules - schedules all CFAS courses; Graduate Courses and Undergraduate courses Travel Preparer for CFAS Department faculty and students. Coordinate and submit travel applications and reimbursement as needed. Process travel pre-approvals, expense and advance reports. Prepare allocation report to provide to Business Manager. Organize and process all ePaf transactions for all graduate and undergraduate employees each semester. Works closely with CFAS Business Manager on all ePaf transactions. Serve as a graduate student advisor with degree plans and course schedules, registration errors, and permits as needed. Primary support staff for CMFT graduate programs. Maintains confidential documentation such as student files/records for accreditation and CMFT licensure by the State of Texas. Works closely with PhD and MS Program Directors to coordinate schedules for recruitment interview days. Updates all recruitment materials and keeps CMFT website up to date. Provides assistance in collecting and processing all graduate student applications. Coordinates Orientations for PhD and MS CMFT Programs. Provides onboarding for students and guides them through their degree plans. Process special fees for Fall/Spring semester for CMFT Program Coordinate data collection: exit surveys, alumni surveys for accreditation and academic program improvement and retention. Primary support staff for ADRS Graduate program. Maintain all documentation of student files/records. Work closely with the Program Director to onboard students and guide them through their degree plans. Coordinate Orientation for PhD ADRS Program. 3. Course Scheduling/Special Instruction Fees - Fall/Spring Semesters: Process Special Instruction Fees for Fall and Spring semesters for the CMFT graduate program and ADRS 2125. Schedule teaching assignments each semester with each all Program Directors Coordinate, schedule and maintain lists of classrooms and classes for undergraduate and graduate courses, which includes listing instructors, times, days and room assignments Required Qualifications High school graduation plus five (5) years progressively responsible related experience; additional related education may exchange for the required experience on a year for year basis. Safety Information Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees. Does this position work in a research laboratory? No Required Attachments Cover Letter, Resume / CV Optional Attachments Professional/Personal Reference Job Type Full Time Pay Basis Hourly Minimum Hire Rate 16.43 Pay Statement Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan. Travel Required None Shift Day Schedule Details 8:00 a.m. - 5:00 p.m. Mon - Fri Grant Funded? No Job Group Office and Admn Wkrs All Other EEO Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, disability, genetic information or status as a protected veteran.