Payroll Accountant

Responsibilities

General accounting

• Reconcile balance sheet accounts timely and accurately
• Prepare audit schedules
• Reconciles payroll checks to payroll bank account monthly
• Prepares and records semi-monthly and monthly journal entries (which includes payroll coding, accruals, and fringe benefit allocations)
• Reconcile and analyze all general ledger payroll account activity to ensure the accuracy of data as well as identify any actions necessary and make corrections as needed
• Assist with the review and collection of supporting documentation for internal and external audits
• May assist in the gathering of data in preparation of Agency and/or program budgets, including analysis and comparison of actual vs. budget
• May assist in the development, testing and application of quality control procedures (which include system application changes to meet ever-changing conditions and requirements) utilizing proper documentation and control methods
• Keeps manager fully informed of issues and problems as they arise

Payroll support

• Ensure accurate and timely payroll processing in accordance with State and Federal regulations as they apply to employees' wages, salaries bonuses, deductions, and taxes and the enforcement of government garnishments
• Coordinate and track employee vacation, sick and other paid time off
• Provides payroll support and communicates with employees, management, auditors, and outside vendors on payroll related matters in a positive manner
• Manages an electronic timekeeping system and reviews validation reports to verify the accuracy of time-entry; follow up with applicable parties to ensure accurate and complete payroll entries.
• Coordinates with the HR department to ensure correct employee data.
• Responsible for filing and maintaining payroll files.

Traits

• Positive, upbeat and embodies customer service in all interactions
• Interpersonally flexible; able to shift gears quickly in response to changing directions or priorities
• Thrives in a busy environment with many different demands
• Organized with the ability to use sound judgment to prioritize tasks and projects
• Computer-savvy with the ability to learn multiple database programs quickly
• Reliable and able to complete tasks and commitments with minimal supervision

Decision Making Authority

General Supervision: Makes decisions within the scope of current policies and procedures. Obtains approval for deviation in procedure

Key Interactions

Education/Certification

• Bachelor's degree in accounting/finance preferred or equivalent combination of education and experience
• A minimum of 3-4 of processing payroll and general accounting experience
• A minimum of 2-3 years of experience reconciling balance sheet accounts and preparing audit schedules
• Experience with UKG or similar software
• Experience with automated accounting systems; experience with financial edge preferred.
• Knowledge and experience with Microsoft 365

Union Category: Bargaining Unit Eligible

WHAT YOU'LL LOVE ABOUT US:

• Time off: Paid time off varies by position - can include vacation days, sick days, paid federal holidays, and paid Jewish holidays.
• Benefits: Medical, dental, and vision insurance. 401(k) with base contribution and match. Additional health and wellness benefits, financial benefits, professional training, tuition reimbursement, 6 weeks paid parental leave, and much more.
• Compensation: The starting compensation for this position is $63,000 annually. Experience will be considered.

JCFS Chicago is an Equal Employment Opportunity Employer. JCFS prohibits illegal discrimination and harassment and affords equal employment opportunities to applicants without regard to race, color, sex, age, religion disability, national orientation, or military status. JCFS Chicago provides a reasonable accommodation to those who need assistance in completing this application. JCFS Chicago is committed to serving the needs of the diverse Chicago metropolitan area. Accredited by COA, Charter member of CWLA, licensed by DCFS.