Senior Coordinator Logistic Services - Tampa

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Coordinates the logistics and material management programs for the center/department including, shipping and receiving, inventory controls, procurement planning and execution, materials handling and tracking/maintaining activities. Provides support for equipment deployment activities as needed.

• Partners with operations and project teams, and participates in project kick off/status update meetings to identify and communicate logistical services needs to ensure appropriate readiness levels.
• Assists in developing project related quotes and logistical requirements for proposal and project planning efforts. Maintains records related to projects and cost estimates.
• Provides support for tracking project related material movement and customer communications.
• Provides material and equipment pricing research, procurement planning and execution activities in accordance with project requirements and university policies.
• Manages and maintains the inventory database systems and audit activities including inventory cycle counts, logs adjustments, and reconciliations, and routine/ADHOC reporting in accordance with defined schedules and needs.
• Provides support for technical assistance/annual gear review and recommendations to the government customer for course of action for future activities.
• Oversees and coordinates the center/department shipping and receiving activities (parcel post, express, freight/cargo, etc.) including delivery acceptance, damage inspection, Bill of Lading (BOL) preparation/review, shipment/transfer paperwork preparation, disposition tracking, and status communications to requestors. Ensures receiving documentation complies with contract and legal requirements.
• Oversees and carries out compliance of shipping and handling regulations/requirements for dangerous goods/hazardous materials (domestic and international) U.S. Code of Federal Regulations, Title 49 (CFR 49), International Air Transport Association (IATA), and International Traffic in Arms Regulations (ITAR).
• Partners with accounting/finance and contracts administration for disposition and classification of received materials and equipment (real property, consumable, government furnished equipment, etc.), as well as tagging/tracking of government furnished equipment (GFE) and FIU assets.
• Oversees Unique Identifier (UID) requirements and maintains UID system and materials.
  Identifies vendors for organizational shipment needs (parcel post/express/freight/cargo) and establishes service agreements as needed.
• Liaises with vendors for General Services Administration (GSA) pricing, Risk Management Agency (RMA), and/or various tracking, communication and troubleshooting issues. Coordinates and tracks work orders, repairs, and maintenance.
• Performs coordination and backup support for equipment and/or materials location, movement, and shipping preparation using warehouse tools such as pallet jack, forklift, and wrapping/strapping equipment.
• Coordinates and oversees the work assignments and duties for the logistics team and ensures timely and accurate work output in support of project and departmental requirements.
• Provides supervision for the logistic/government property personnel.
• Performs essential duties in any emergencies such as hurricanes, storms, and/or any other university emergency closing. The employee is expected to be available to report to work as needed during university emergency closing with appropriate notification of a department administrator.
  

Eligible for a Department of Defense secret clearance.

• International Air Transport Association (IATA)/Export control experience or certification.
• Experience in procurement/vendor management/purchasing.
• Logistics experience in defense/military and government property systems such as GOLD and the Defense Property Accountability System (DPAS).

Administrative

$58,882 - $65,000

Begin time: 8:30 AM
End time: 5:00 PM

Required to spend 50% or more of time operating a computer

• Drug Screening
• Fingerprinting Check
• Expanded Background Check

This is a time limited appointment which may be terminated at any time with 30 days notice.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.