Financial Associate

• CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.

• CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

• If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University Office of Budget and Finance invites applications for the position of Financial Associate to support financial operations of Finance and Business. This position is intended to provide also support when vacancies or projects requiring additional help occur. This important role is geared towards providing comprehensive financial support to faculty and staff in Academic and/or Administrative units.

The Financial Associate will have a broad range of responsibilities, including but not limited to:

• Assisting in timely reconciliation of purchasing card transactions, using SAP Concur
• Processing travel reimbursements, adhering to university policies and procedures as well as funding source spending guidelines
• Processing purchase orders and various catalog orders, including confirming receipt of Goods/Services
• Reviewing and entry of a variety of journal entries into the University Financial system
• Providing excellent customer service and advising on policy and procedures - consulting with Financial Manager and Financial Officer for resolution
• Processing accurate and timely payments using various methods: purchasing card, purchase order, non-po invoice

Education and Experience

• Excellent customer service skills with a focus on providing supportive and responsive service
• Strong organizational skills with the ability to manage multiple tasks simultaneously
• Ability to work both independently and as a team
• Team player attitude with a commitment to creating a positive and efficient working environment
• Knowledge of the University's enterprise resource planning (ERP) system, System for Integrated Management, Budgeting, and Accounting - SIMBA (SAP/S4HANA) and SAP Concur desired; however displaying a willingness to learn is more important
  

This position will be filled at the Intermediate Support level, and minimally requires a High School Diploma/GED or Vocational Training/Degree and 2 years of relevant experience or equivalent combination or education and experience.

This position offers a flexible work arrangement that combines remote (max. 2 or 3 days/week) and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Penn State is embarking on a project to restructure the University's financial functions to move towards a centralized, service hub-based structure. This position is intended to initially support the unit(s) and functions listed in this posting, however it is expected to evolve over time relative to the overall restructuring. Questions about this project should be directed to the hiring manager during the interview process.

Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion inall ofits forms.We embrace individual uniqueness, foster a culture of inclusive excellencethat supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: