Scholarships and Fellowships Manager, College of Fine Arts

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Job Details:

The College of Fine Arts is the college of creativity at The University of Texas at Austin-a home for artists, performers, designers, scholars, educators, makers and creatives ready to change the world.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Other services and perks.

This job description may not contain all assigned duties, responsibilities, or aspects of the job described.Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply.

The Scholarships and Fellowships Manager facilitates College of Fine Arts student scholarships and fellowships to advance student recruitment, retention and success. The position, which reports to the Director of Admissions and Scholarships in the Office of the Dean, directly supervises two employees who support scholarship and fellowship administration.

• Scholarship and NRTE awarding. Award placeholder scholarships to admitted students identified by admissions staff. Match incoming and continuing students to scholarships for which they qualify. Regularly monitor awardee status to ensure they continue to meet scholarship requirements. Modify awards and coordinate with appropriate personnel to make additional scholarship awards as needed. Facilitate student awards related to travel, professional development, and additional special initiatives. Work with Associate Dean for Graduate Education, Graduate Coordinators and Advisers to allocate graduate student funding to units. Liaise with Office of Admissions, Graduate School and Texas Exes to manage external funding for COFA students.

• Staff management and leadership. Hire, train, supervise and evaluate two (2) full-time employees: the Scholarships Coordinator for the Butler School of Music and Administrative Associate for Admissions and Scholarships. Train and disseminate timely information to stakeholders involved in or impacted by scholarship and student award administration, e.g., personnel in academic units and the college's business operations, development, and admissions teams. Coordinate key scholarship operations to maximize the student experience and strategic impact of scholarship practices. Liaise with Office of Scholarships and Financial Aid, Graduate School, Texas Exes and additional scholarship partners.

• Scholarship application and committee coordination. Ensure that scholarship committee members receive training and follow all timelines, requirements, policies, and procedures related to scholarship selection and awarding. Set up committee structure within LASSO and modify as needed to facilitate candidate evaluation and awarding. Develop and manage the process by which currently enrolled College of Fine Arts students apply for scholarships. Collaborate with internal stakeholders to ensure applications efficiently meet the needs of decision makers. Facilitate applications using the Longhorn Awards & Student Scholarship Opportunities (LASSO) system.

• Communications. Design communications in consultation with stakeholders and communications staff to promote scholarship opportunities, maximize the impact of awardee communications, and facilitate a positive student experience throughout the process. Utilize LASSO and resource email accounts to deliver scholarship messages to students. Regularly update college and department-based webpages related to scholarships and fellowships.

• Database management and reporting. Create and run regular reports to facilitate scholarship and fellowships awarding and share strategic information relevant to stakeholders, such as account balances and award distributions. Maintain database of scholarships in LASSO, ensuring that individual scholarship names, descriptions and search configurations promote clarity for students. Utilize scholarship requirements to ensure that students who are considered for and awarded the scholarship meet donor and/or college criteria; liaise with Endowment Compliance and Scholarship Services representative to resolve any compliance challenges related to scholarship requirements. Onboard new scholarships when they are established.

• Bachelors degree

• Three years' experience in a manager/supervisory capacity

• Four years coordinating or administering a program.

• Required Competencies:

  • Initiative

  • Teamwork

  • Effective Communications

  • Accuracy and Attention to Detail

  • Tolerance for Ambiguity and Stress

  • Decision Making and Critical Thinking

  • Growth Mindset

Relevant education and experience may be substituted as appropriate.

• Experience supporting student scholarships or admissions processes at a college or university.

• Experience supervising professional staff

• Experience with UT Austin programs, policies, and procedures.

• Experience in a fast-paced environment.

• Demonstrated ability to successfully build, nurture, and balance professional relationships to achieve tasks.

$60,000+, depending on qualifications

• 5 days a week on-campus

• Prolonged screen time

• Repetitive use of a keyboard at a workstation

• Use of manual dexterity.

Standard: Monday - Friday, 8am - 5pm

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left-hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.