Administrative Supervisor

Maricopa County
parental leave, sick time, tuition reimbursement
United States, Arizona, Phoenix
620 West Jackson Street (Show on map)
Nov 23, 2024
Posting Date 11/22/24 Application Deadline 12/06/24 Pay Range $59,280 - $90,000 Annually Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification. This position is not eligible for overtime compensation. Job Type Unclassified Department Public Defense Services About the Position Do you have a legal assistant background and are you someone who is detail oriented, has great organizational skills and the ability to multi-task? Do you enjoy providing support, solving problems and making improvements to work processes? If so, consider becoming part of the Office of Public Defense Services by becoming our newest Administrative Supervisor! In this role, you will serve as the supervisor for one of the units in the office. In addition, you will be heavily involved in process improvement efforts, legal analysis and administrative work providing support to the Director and office management. About Us The Maricopa County Office of Public Defense Services assigns and oversees private attorneys contracted to represent indigent individuals in criminal, delinquency, dependency, mental health, and probate matters. We provide administrative support, financial oversight, integrated technology solutions, and HR support to all five of Maricopa County's Indigent Representation offices (Public Defender, Legal Defender, Legal Advocate, Public Advocate, and Contract Counsel) in an effort to ensure indigent individuals have their fundamental rights protected and receive quality legal representation. Proud to Offer Work with a greater purpose Tuition reimbursement Exceptional work-life balance, with hybrid work schedule options Opportunities for growth and development within Maricopa County Low-cost, high-value healthcare for you and your qualifying dependents Paid vacation, sick time, and parental leave Extensive wellness program, including healthcare premium discounts Employee discounts for goods and services Maricopa County participates in the Arizona State Retirement System. This defined retirement benefit requires a 12.27% monthly contribution rate and includes a 100% employer match on Day 1 Learn more at Work With Us \| Maricopa County, AZ We Require Five years of progressively responsible administrative experience High school diploma or GED A combination of post-secondary education and/orjob-related experience may substitute for theminimum qualifications on a year-for-year basis We Also Value Legal Assistant experience Prior lead or supervisory experience Bachelors degree Intermediate proficiency with Microsoft Word, Excel, PowerPoint and Outlook Knowledge of the structure and functions of Maricopa County, the Criminal Defense System, and/or Public Defense Services departments Job Contributions Supervise assigned staff; hire, train, schedule, mentor, evaluate performance, and handle disciplinary matters Analyze and quantify a variety of processes and procedures; implement procedural changes to improve overall effectiveness and productivity of assigned staff and office as a whole Gather information and analyze operational and administrative problems; propose and implement solutions Review, assess, and approve/respond to Request of Fund submittals Provide legal administrative support to department management; compose/prepare, proofs, and edit a variety of legal and administrative correspondence Compile and analyze data; prepare statistics, monthly reports, and summary reports for management Research and compile information for special projects Answer inquiries regarding the interpretation of policies and procedures Assist in the identification of strategic issues, goals, objectives, and performance measures for the department Working Conditions Interruptions, time pressure, high volumes of work, handling multiple or complicated tasks, unscheduled tasks, and frequently changing tasks may be common occurrences Frequent and constant practice of accuracy, decision-making, concentration, vigilance, teamwork, and working in close physical proximity with others Selection Procedure Only the most qualified candidates will be considered Consideration will only be given to candidates who submit online applications Candidates will be contacted primarily through email and their Workday online application profile Must pass a pre-employment background and/or fingerprint investigation as required by statute or policy, including drug and alcohol testing requirements for positions designated as safety-sensitive Maricopa County is an equal opportunity employer. Apply Now!