HR Compliance Program Manager

General Description:

Responsible for managing the internal Human Resources processes, tracking and reporting related to hospital regulatory compliance and government regulations to ensure OU Health's policies and procedures, The Joint Commission, state and federal regulations are met.

Essential Responsibilities:

Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the positon.

• Maintain a current working knowledge of all applicable federal, state and local laws, ordinances, regulations and reporting requirements, with an emphasis on healthcare. Monitor and assure compliance with all such laws.
• Tracks and evaluates the effectiveness of all HR regulatory and compliance programs.
• Document and implement improvements of assigned department processes, procedures and audits to improve effectiveness.
• Conducts regularly scheduled audits to monitor compliance with OU Health policies and procedures, The Joint Commission, state and federal regulations and reports findings to Manager, HR Operations.
• Ensures alignment and proper communication and training around compliance related processes and procedures.
• Completes required monthly OIG/GSA checks.
• Develops, prepares and scrubs reports and data for transfer to third-party vendors to facilitate the preparation of affirmative action plans, compliance requests, and other regulatory reporting.
• Works with third-party vendor to review unemployment claims and provide required documentation.
• Partners with legal and risk to provide requested documentation for any subpoena requests.
• Maintains record retention documentation for the HR department to ensure compliance with OUH record retention policies and procedures.
• Ensure I-9s and supporting documentation are accurately obtained or maintained in accordance with all applicable employment regulations.
• Maintains required onboarding documentation and annual requirements of students' and contingent workers' qualifications, training and activities.
• Management of all Academic Affiliation Agreements to include facilitation of new agreements and compliance of existing agreements.
• Partners with key leaders and members of the HR team to obtain, review and organize required documents requested for regulatory compliance audits.
• Manages day to day HR compliance related questions and issues.

General Responsibilities:

• Performs other duties as assigned

Minimum Qualifications:

Education: Bachelor's Degree

Experience: (3) years professional Human Resources or Compliance experience

Or equivalent combination of education and experience

License(s)/Certification(s)/Registration(s) Required: None; Certified Compliance Professional (CCP) preferred, PHR preferred

Knowledge, Skills and Abilities:

• Ability to perform work accurately and thoroughly with high attention to detail
• Ability to scrub and analyze data from multiple sources
• Ability to learn to utilize accepted statistical methods for conducting high-level complex analysis of workforce data
• Ability to utilize the available time to organize and complete work within given deadlines
• Ability to communicate in writing clearly and concisely
• Strong interpersonal, oral and written communication skills
• Advanced computer literacy with specific proficiency in Microsoft Word, Excel, and PowerPoint
• Ability to make large group presentations and effectively one-on-on
• Ability to collaborate with, influence and direct the work of others without a formal supervisory relationship