Coordinator, Partner Resources

White & Case LLP
73,600
vision insurance, parental leave, 401(k)
United States, New York, New York
Mar 05, 2025
Coordinator, Partner Resources Firm Summary White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be. With lawyers and staff operating from more than 47 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world's key financial markets and our strengths in handling complex cross-border work. It's not just about our global network of offices and shared services centers; it's the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It's one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people. Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages. Position Summary Join our dynamic Global Partner Resources team as a Partner Resources Coordinator. You'll play a crucial role in supporting partner onboarding, departures, and retirements, as well as assisting with the internal partner promotion process. Your contributions will be essential in ensuring smooth transitions and maintaining the integrity of our partner operations. This role involves high interaction with partners and senior leadership, handling sensitive matters with the utmost discretion. This role offers high visibility and interaction with senior partners and firm leadership, including the Office of the Chair, Vice Chair, Executive Committee, Partnership Committee, Office of the General Counsel, and Regional Section Heads. You will be involved in projects and processes that are critical to the success of our partners and the Firm as a whole. Duties and Accountabilities¹ Support day-to-day operations of all withdrawals from the partnership whether by resignation, retirement, mutual separation or death, both through and beyond withdrawal date including, but not limited to, cross-functional coordination with various teams (OGC, Records and Governance, Partner Compensation, Tax, Pension, Benefits, and local IT and administrative teams) Prepare and draft documentation related to partner departures and retirements Organize and ensure completion of all actions related to the Firm's partner departure protocol, including any necessary follow-up activities Help draft annexes and related tax communications for contract partner conversions, departures and retirements Update and audit the Master Former Partner List, maintain retired partner distribution lists, and manage email account setup, maintenance and shutdown with Technology and RIG teams Assist with the annual internal New Partner Promotion process including the communications plan, scheduling new partner candidate interviews, collating candidate materials, and handling administrative tasks Prepare legal agreements, contracts and related documents for partners and ensure partner information in PeopleSoft/ Workday is kept current Process partner changes including transfers, leaves and arrivals, and draft employment/income verification letters for partners as needed Generate reports and support special projects as needed Qualifications Bachelor's/college degree preferred Minimum of 3 years of experience in a law firm or professional services environment Proficiency in PeopleSoft, Workday, Microsoft Word, Excel and PowerPoint Basic understanding of concepts relating to finance and human resource information systems, compensation and report generation Strong written and verbal communication skills; confident and credible communicator at all organizational levels Ability to coordinate across cross-border and cross-functional teams towards a common goal Strong attention to detail and exceptional organizational skills are essential Creative thinker who challenges the status quo, develops efficient workflow improvements, and proactively seeks solutions to enhance administrative effectiveness Team player, contributing to the success of the global team with strong relationship building skills Works well under pressure, meeting deadlines with precision Discreet and able to handle highly confidential information with integrity Willingness to learn complex partner benefits, pension plans, compensation, and tax details Flexibility to work outside regular business hours when needed Location & Reporting Hybrid role based in New York Reports to the Director of Partner Resources Equal Opportunities White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm's policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law. Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com. Benefits at White & Case White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible. _{The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.} _{¹The above is only a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.} Primary Location : United States-New York Expected Workplace : Hybrid Job Posting : Mar 4, 2025, 8:23:38 PM Salary range for New York market: 73,600 - 110,400 US Dollars (USD) Yearly Salary range in other markets will vary