Executive Administrative Assistant
 Allied National Services | |
DOE
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| 5625 North Xerxes Avenue (Show on map) | |
 Dec 27, 2024 | |
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Allied National Services has an exciting career opportunity for a reliable Executive Administrative Assistant. The ideal candidate is a self-starter, thrives in a high growth environment, has excellent communication and organizational skills, and is passionate about people. This position will work in a collaborative team environment.
This is a full-time non-exempt position. The schedule for this position is Monday- Friday 9:00 AM-5:30 PM. Responsibilities of the Executive Assistant * Provide overall general administrative support * Maintain files and records in accordance with legal requirements and Company policies and procedures * Directly assist Directors & Upper Management with various administrative tasks and projects * Respond to mail, phone calls, or emails requesting support * Create and prepare basic data reports and scorecard using Excel and system * Assists with answering department related inquiries regarding policies, procedures and benefits programs * Build relationships with key partners, both internally and externally * Assist with the development of presentations for senior leadership, including presentation materials such as data analysis and key results * Support the Allied team with all training programs, attendance tracking, preparation for new hire classes, scheduling training classes, updating the training portal and maintenance of training documents * Identify opportunities for improving productivity and efficiency * Participate in special projects and taskforces, as assigned Competencies of the Executive Assistant * Maintains strict confidentially * Demonstrates integrity * Relishes accountability * Plans and organizes * Strong problem-solving ability * Builds trusted relationships * Promotes teamwork * Sets and drives priorities * Demonstrates technological savvy * Writes effectively * Tailors interpersonal approach * Excellent verbal communication ability * Attention to detail * Able to work under pressure Minimum Qualifications * Undergraduate degree and/or minimum of two to three years providing office services in a corporate environment * Extensive computer skills in Microsoft Word, Excel, PowerPoint, and Outlook * Strong communication skills with a focus on asking questions and listening to understand * Excellent time management, organization and prioritization skills * Process-oriented and desire to follow processes to ensure accuracy and compliance | |