Information Governance Specialist

Perkins Coie is seeking a qualified and dynamic individual to take on the role of Information Governance Specialist who will work under the direction of the Information Governance Manager and be responsible for applying established policies and procedures to facilitate the management of physical and electronic records in support of the Firm's operational needs and Information Governance strategy.

The Information Governance Specialist will likewise assist with the life cycle of Firm and client/matter records, regardless of media or location (on-site and off-site). This position will work closely with legal and staff teams, assisting with the management of information throughout the organization to ensure compliance with legal, regulatory, and operational requirements and standard operating procedures.

ESSENTIAL FUNCTIONS

These essential functions are primary job duties that incumbents must be able to perform unassisted or with some reasonable accommodation while maintaining an in-office presence.

• Prioritize & accomplish multiple tasks in a fast-paced, deadline-driven, and detail-oriented work environment.
• Implement Information Governance policies to ensure compliance with the Firm's legal obligations, operational requirements, and risks regarding all records.
• Provide guidance and training to attorneys and staff as necessary.
• Promote the Firm's objective to reduce the use/creation of physical hard-copy files.
• Coordinate and/or perform scanning activities to ensure projects are completed timely and accurately.
• Execute Information Governance procedures for the collection, review, and release of physical records necessary to comply with client records transfer requests.
• Support procedures related to legal hold processes, such as collections, terminations, and preservation orders.
• Support processes for physical records disposition in response to court-ordered document destruction or implementation of Firm retention policies.
• Execute physical records collection and disposition processes related to attorney and staff departures.
• Process physical records received in conjunction with the onboarding of lateral attorneys and/or the transfer of incoming client files.
• Perform routine audits of physical records inventories.
• Attend all regularly scheduled department, office, and Firm-wide meetings, and complete all mandatory training as assigned.

SPECIFIC SKILLS REQUIRED

• Strong written and oral communication skills.
• Strong interpersonal and collaborative skills.
• Ability to work well with others on a team.
• Ability to exercise discretion and maintain the confidentiality of Firm records and information.
• This is an in-office position that requires onsite attendance five days per week.

SPECIFIC SKILLS PREFERRED

• Experience utilizing records management software and document management systems.
• Familiarity with importing/exporting data to and from document management systems.
• Familiarity with cloud collaboration systems such as Google G-Suite and Microsoft Teams.
• Experience with Microsoft software, specifically Outlook, Word, PowerPoint, and Excel.
• Familiarity with video conferencing and screen share functionality.
• Familiarity with workflow management applications such as ServiceNow.
• Familiarity with SFTP/FTP sites and encryption technology.
• Familiarity with structured, semi-structured, and unstructured data.
• Familiarity with the management of network file shares.
• Ability to analyze data and interpret information to improve the management of client and administrative records.
• Familiarity with industry best practices and information governance.

PHYSICAL DEMANDS

To perform the essential functions of this job, the employee must:

• Be able to lift and/or move up to 30 pounds.
• Regularly sit, use hands to handle objects, and communicate effectively.
• Occasionally reach with hands and arms.
• Reasonable accommodations may be provided for individuals with disabilities.

EDUCATION AND EXPERIENCE

Qualified candidates must have a high school diploma or GED;, those with a Bachelor's Degree are preferred. Candidates may also have equivalent work experience in Records Management, Information Governance, or Data Management.

*To comply with Export Control laws, candidates must be U.S. citizens or lawful permanent residents to apply.

At Perkins Coie, we look for self-motivated individuals dedicated to providing value and superior service and who have a high degree of integrity and enthusiasm for their work. We have created a company culture based on collaboration, devotion to serving our clients, and mutual respect. Perkins Coie is committed to advancing diversity and inclusion both within the firm and throughout our collective communities. Work with one of the 100 Best Companies to Work For and receive great health insurance, tuition reimbursement, and paid sabbaticals.

This position is eligible for an annual discretionary bonus, 401(k) plan, medical, dental, and vision insurance, accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here.

This position may be filled in the following location(s). The compensation depends on qualifications and experience.

Washington state compensation range: $41,990 to $59,190 annually.

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