Coordinator of Event Logistics

University of Georgia

retirement plan

United States, Georgia, Athens

Jan 07, 2025

Posting Details

Posting Number	S13072P
Working Title	Coordinator of Event Logistics
Department	VPSA-Dean of Students
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,000 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 40,000 students including over 30,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 18 schools and colleges, as well as a medical partnership with Augusta University housed on the UGA Health Sciences Campus in Athens.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday thru Friday 8am-5pm with occasional nights and weekends
Advertised Salary	$42,500.00
Posting Date	01/06/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	02/24/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Student Services Paraprofessional/Professional
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Bachelor's degree preferred and minimum of one year's supervisory experience as a staff member or student employee, volunteer, intern or similar in a college or university setting.
Position Summary	The Coordinator for Event Logistics is responsible for managing the setup and breakdown of all events hosted within the Tate Student Center facilities. This role involves significant evening and weekend hours and includes overseeing a team of student staff who execute event setups and operational tasks. The Coordinator provides supervision, mentorship, and support to student employees to ensure smooth event operations and professional development opportunities. Reporting to the Senior Coordinator for Event Services, this position is an integral part of the Campus Reservations, Events, and Technical Services ( CRETS) team.
Knowledge, Skills, Abilities and/or Competencies	Excellent Customer Service skills Strong organizational skills, including attention to detail and accuracy Excellent verbal and written communication skills Excellent time management skills, including the ability to manage multiple assignments. Working knowledge of word processing, internet research, and simple database and calendar management Ability to be proactive and work independently Ability to establish and maintain effective working relationships with a variety of students, faculty and staff Ability to communicate with various internal and external constituencies in a professional manner Knowledge of Audio-visual equipment set-up and operation is a plus Knowledge of managing facilities Lifts equipment up to 25lbs and sit for long periods and mentor
Physical Demands	Lifts equipment up to 25lbs. Sit for long periods of time.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	No
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	No
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities	Supervise Event Services Student Staff Supervise the student crew(s) that manages room set-up and break down and maintain room conditions. Responsible for the hiring, training, scheduling, and evaluating of student staff Serve as a mentor to student staff employees through leadership and training
Percentage of time	40

Duties/Responsibilities

Facilities Preparation

Supervise and prepare facilities for meetings and events taking place in Tate Center facilities and other locations as assigned, and not limited to special night and weekend facility set-ups.
Perform weekly inspections of all Tate Student Center event spaces
Manage event equipment for all meeting spaces and event furniture supplies in Tate Center facilities
Work with Senior Coordinator to order new event supplies as they arise

Percentage of time

Duties/Responsibilities	Event Inspection Work directly with student staff employees on all meeting, event, and other event spaces in and around the Tate Student Center facilities Inspect set-ups for events in Tate Center facilities for accuracy and cleanliness Ensure all meeting, event spaces, and pre-function areas are set on a daily basis
Percentage of time	15

Duties/Responsibilities	Inventory & Ordering Develop, maintain, and assess event equipment inventory for use in Tate Center facilities as well as weekly ordering of event supplies Serve as direct point of contact with designated linen company or other event vendor(s) Responsible for paying invoices from event supply orders or other event vendor(s)
Percentage of time	15

Duties/Responsibilities	Additional Duties Assist Senior Coordinator or Event Coordinator with event reservations and event coordination in their absence Attend weekly event scheduling meetings Perform other duties as assigned Actively promotes and participates in the development, retention & engagement of each staff member
Percentage of time	10