Fund Administration Specialist

This professional position is responsible for a wide range of fund compliance and administration activities related to the University of Minnesota Foundation funds established to accept and manage donations and the related agreements. This position is responsible for the knowledge and application of state and federal laws, IRS rules and regulations, and the University and Foundation policies and principles.

This position executes the creation of and changes to fund accounts; working with development staff and donors to prepare contracts documenting donor intent and administrative directives while providing excellent customer service. This position also performs other duties as assigned including process optimization, process documentation and fund database enhancements.

Starting salary: $60,000- 70,000 based on experience.

Responsibilities:

Reviews, analyzes and executes documentation summarizing specific gift designations by donors known as Memorandum of Agreements (MOAs) (40%)

• Creates from a standardized template agreements that meet donor intent, University standards including applicable state and federal laws, IRS rules and regulations, and the University and Foundation policies and principles
• Identifies concerns with agreements and consults with the Fund Administration Supervisor to recommend revisions to meet donor intent
• Leads negotiations with the development staff and provides guidance on related talking points
  

Establishes and maintains fund accounts (30%)

• Analyzes and processes various requests in coordination with the gift administration and accounting teams as appropriate (fund establishment, fund revision requests, authorized signer maintenance, fund closures, and other related requests)
• Coordinates fund establishment to facilitate fundraising initiatives in partnership with development staff and the digital marketing team (crowdfunding, online giving pages, giving day)

Staying apprised of policies and compliance aspects of the job and is able to understand, interpret and apply to role (10%)

• Understands IRS rules and regulations specific to charitable donations
• Understands University and Foundation policies and principles
• Understands state and federal laws applicable to our work
• Understands industry standards

Serves as liaison for development staff, University accounting staff and others within the Finance department (10%)

• Supports development staff working to secure donations and complete required paperwork and processes
• Researches and answers questions regarding fund compliance and administration
• Assists customers with navigating the donor management systems and fund database

Assists with miscellaneous projects (10%)

• Contributes to process optimization
• Maintains internal/external documentation
• Provides policy and compliance training
• Participates in fund database enhancement projects

Demonstrate commitment to valuing diversity and contributing to an equitable and inclusive working and learning environment (exhibit 100% of the time).

• Continuous learning in diversity, equity and inclusion for oneself and team via training, podcasts, articles, etc.
• Seek to explore and understand cultural differences and create a culture of belonging.
• Develop and employ anti-racist practices and principles to accomplish work.
• Advocate for employees of all ethnicities, genders, ages and backgrounds
• Cultivate and develop inclusive and equitable working relationships with employees, colleagues, stakeholders, etc.
• Strive to create a diverse, equitable and inclusive workplace when hiring, promoting, and offering career advancement opportunities

Required:

• Bachelor's degree with an emphasis in Business or related field; OR a combination of related education and experience in charitable gift administration, grant administration, contract review, compliance, or project coordination to equal four years
• Strong commitment to customer service
• Excellent verbal and written communication skills
• High level organizational skills and attention to detail
• Strong interpersonal skills with the ability to establish and maintain relationships at all organizational levels
• Ability to manage conflicting priorities and exercise authority to ensure that deadlines are met
• Demonstrated ability to problem solve, analyze alternative solutions, and recognize opportunities for improvement
• Ability to gather, organize, and present data in a concise and meaningful way
• Ability to take initiative and function independently and as part of a team
• Ability to handle information with discretion and confidentiality
• Advanced user of Microsoft Word
• Intermediate user of Microsoft Excel

Preferred:

• Experience in charitable gift administration, grant administration, contract review, compliance, negotiations, or project coordination
• Experience working in a non-profit or university environment

At the University of Minnesota Foundation (UMF), our mission is to connect passion with possibility, inspire generosity, and support greatness at the University of Minnesota by placing donors at the heart of everything we do and every decision we make. UMF is a nonprofit organization responsible for raising and managing gifts to the University of Minnesota.

For more information about UMF, please visit https://give.umn.edu/about/about-umf.

Pay Range: $60,000- 70,000; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).