Administrative Assistant II - 525617

Pay Grade/Pay Range: Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization: 702203 - AVP for Res Spon Prog & CGA

Normal Work Schedule: Monday - Friday, 8:00am to 5:00pm

Job Summary: The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls, emails, and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers, copiers, fax machines, etc.

Additional Department Summary: Responsible for assisting the Senior Associate Vice President for Research Administration and the Offices for Sponsored Programs, Research Technology & Agreements, Research Security & Export Control, Research Ethics & Compliance, and, generally, the Office for Research & Economic Development. This is a support service role that performs duties related to meeting standard requirements of research administration functions. Assists with proposal review, submission and tracking; award tracking; and close-out under minimal supervision. Assists with package preparation, data management, and reporting. Prepares meeting agendas, materials, and minutes, provides administrative support for core research administration units. Performs administrative duties such as scheduling, maintaining financial records and Office P-Card; research and data compiling for special projects; assisting with the development of reports and presentations; and arranging travel, special events, and campus visits. Helps prioritize the responsibilities of the Sr. Assoc. VP by managing scheduling required of senior leaders.

Required Minimum Qualifications: High school diploma or GED and two (2) years of administrative experience; OR associate's degree or higher.

Additional Required Department Minimum Qualifications: High school diploma or GED and four (4) years of work experience; OR associate's degree and two (2) years of work experience; OR bachelor's degree and some work experience.

Skills and Knowledge: Eagerness to work in a team atmosphere, with customer-service focus and desire to work collaboratively and with a positive and professional disposition. Extensive interpersonal and communication skills. Ability to demonstrate tact, versatility, cooperation, and adaptability. High degree of self-motivation, attention to detail, and initiative.

Knowledge of Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and ability to navigate websites and online tools. Skilled in organizing work, processes, and time efficiently and effectively. Ambition to manage all administrative matters in an office environment and to continually develop skills.

Preferred Qualifications: Prior experience with UA policies and procedures, including Banner, BuyBAMA, Concur, Electronic Personnel Action forms, Independent Contractor forms, Vendor Disclosure Statements, Professional Service Agreements, and Departmental Transfers. Prior experience in an academic research office. Knowledge of UA's financial accounting, purchasing, and travel policies and procedures.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law" Poster