Senior Administrative Assistant

QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most - home to hospital, lab to clinic.

Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all.

The Role

As we continue to grow as QuidelORtho, we are seeking a Senior Administrative Assistant for our R&D Center. If you enjoy a high level of ownership, accountability and variety of responsibilities, this is the role for you.

The role will be a key partner to R&D leadership by handling complex and diverse administrative duties. These include interaction with senior leaders and other executive contacts both within and outside QuidelOrtho, as well as exposure to sensitive information requiring considerable use of tact, diplomacy, discretion and judgement. This role will support multiple R&D functions and will require a strong customer (internal and external) excellence and customer satisfaction mindset.

This will be an onsite opportunity in our Rochester, NY location.

The Responsibilities

• Provide administrative support to R&D leadership in Rochester, NY
• Serve as key R&D point of contact for other departments and stakeholders within QuidelOrtho.
• Communicate with external partners, senior leaders and department employees - communicate verbally or in writing with a high level of confidentiality.
• Manage complex travel plans, visas, passports, calendar, scheduling and subsequent expense reports with multiple currencies.
• Facilitate and help visitors with travel / hotel arrangements
• Provide meeting coordination support including catering for small and large meetings
• Order and maintain office supplies, equipment and manage expense reporting
• Place purchase orders in support of R&D team in Ariba.
• Receive invoices for processing by Accounts Payable
• Monitor, follow-up and resolve invoices that require additional information to process.
• Multi-task and manage through issues proactively. Provide appropriate information to contacts (handle questions, issues and follow ups)
• Process incoming and outgoing mail
• Perform other related general office management duties to organize and coordinate operations and procedures as assigned.

The Individual

Required:

• 8+ years of office management or administrative experience
• Experience planning meetings both large and small.
• Experience with Microsoft Office Applications (Word, Powerpoint, Outlook, Excel)
• Office manager experience within a corporate setting
• Previous experience supporting senior leaders

Preferred:

• Experience working with complex calendars and travel requirements
• Previous experience creating and processing Purchase Orders in Ariba
• Experience working with ambiguity and determine best path forward independently
• Experience working with high degree of responsiveness of requests and act with a sense of urgency
• A passion to win and desire to take on additional tasks.

The Key Working Relationships

Internal Partners:

• Senior Executives, Managers, Scientists, Business leads, Factory workers, consultants, vendors, and external customers.

External Partners:

• Contractors and vendors.

The Work Environment

The work environment characteristics are representative of a manufacturing, laboratory, or warehouse environment and include frequent visits to our cold room. Up to 75% of the time at desk, standing or sitting extended periods of time. Flexible work hours to meet project deadlines.

Physical Demands

Up to 75% at desk, on manufacturing floor, walking, standing, and sitting for long periods of time are routine to accomplish tasks in this role; 25% of time in meetings or on the phone. Specific vision abilities required by this job include close and distance vision and the ability to adjust focus. Must have the ability to enter in and out of cold room and lifting up to 30 pounds. Position requires use of Personal Protective Equipment as posted.

Salary Transparency

The salary range for this position takes into account a wide range of factors including education, experience, knowledge, skills, geography, and abilities of the candidate, in addition to internal equity and alignment with market data. At QuidelOrtho, it is not typical for an individual to be hired at or near the top range for their role and compensation decisions are dependent on the facts and circumstances of each case. The salary for this position is $28-$32/hour. QuidelOrtho offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance, along with a 401(k) plan, employee assistance program, Employee Stock Purchase Plan, paid time off (including sick time), and paid Holidays. All benefits are non-contractual, and QuidelOrtho may amend, terminate, or enhance the benefits provided, as it deems appropriate.

Equal Opportunity

QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform the duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at orthorecruiting@orthoclinicaldiagnostics.com.