Account Payable Specialist

Our Incora Story is really taking off - we'd love you to join us for the journey

We are currently seeking an exceptional professional to join us as a Concur System Administrator

Position Overview

This position within the Treasury department is responsible for managing and supporting the company's Concur system, which is used for travel, expense management, and related financial processes. The role involves a combination of administrative, financial, and customer service duties to ensure the efficient operation of Concur and associated systems. Additionally, this role includes key accounts payable responsibilities, ensuring accurate processing of invoices, reconciliations, and compliance with financial policies.

Key Responsibilities

Concur System Management & Employee Support

• Manage Concur system operations, ensuring smooth functionality for travel and expense management.
• Set up and close Concur profiles during employee onboarding and offboarding.
• Manage company credit cards, ensuring proper configuration or termination.
• Handle inquiries and provide professional support via the Concur mailbox.
• Investigate potential fraud or misuse of Concur, analyzing transactions and reports, conducting investigations, and reporting findings to relevant departments.
• Maintain and update departmental documentation, including Standard Operating Procedures (SOPs).
• Stay updated on system changes and enhancements, interacting with the Concur Account Manager as needed.

Accounts Payable & Financial Operations

• Perform three-way match and resolve any discrepancies that arise.
• Obtain approval evidence for non-trade purchases/purchase orders, verify receipts, and code invoices into accounting systems.
• Maintain AP-related systems and ensure data accuracy and updates.
• Communicate with stakeholders to resolve discrepancies and inquiries in a timely and effective manner.
• Ensure all invoices are processed promptly to meet month-end deadlines.
• Maintain vendor data and support the new vendor onboarding process.
• Prepare and arrange payments, updating systems accordingly.
• Perform supplier reconciliations and resolve discrepancies.
• Manage accrual and advance payment processes for all purchases.
• Process employees' expense claims, highlighting non-compliant claims.
• Support month-end close processes and generate closing reports and analysis.
• Perform account reconciliations and prepare financial reports as required.
• Support statutory audit, budgeting, and forecasting processes.
• Assist with banking activities, requirements, and reporting.

Compliance & Continuous Improvement

• Ensure compliance with company policies and local financial regulations.
• Maintain documentation and filing for audit and reference purposes.
• Support and contribute to continuous process improvements within financial and Concur-related workflows.
• Perform any ad-hoc duties as required.

Requirements

• Education & Experience:
  • Degree in Accountancy or ACCA qualification.
  • 2-3 years of travel and expense (T&E) and accounts payable experience.
• Technical & Analytical Skills:
  • Strong proficiency in Microsoft Excel.
  • Meticulous with high attention to detail and data accuracy.
  • Ability to work independently in a high-volume, fast-paced environment.
• Soft Skills & Work Ethic:
  • Reliable, responsible, and proactive problem-solving approach.
  • Strong interpersonal and communication skills for effective collaboration.
  • Positive work attitude and ability to work well in a team.

So, if you feel that the above describes you well, and want to be part of developing the Incora Story, apply now - we can't wait to hear from you!

About us

Incora is a leading, global provider of innovative supply chain solutions. Our promise to our customers is to reduce complexity and increase reliability so they can deliver mission-critical solutions that improve our world. We exist to enable the mission critical.

With a strong foundation in the aerospace and defence markets, we manage all aspects of supply chain from procurement to warehouse management, from logistics to on-site customer services. We are expanding our team of skilled Engineers to ensure right-first-time every time.

We pride ourselves on offering:

• Industry-leading capabilities
• Innovative solutions
• Greater customer value
• Trusted supplier relationships
• Business growth and operational efficiency

Our people make us unique, and we offer an Outstanding Colleague Experience.

We live by our values: Courage, Collaboration and Commitment and are proud to add real value to our customers' businesses. Our people-centric philosophy is underpinned with strong engagement, consistent communication, and opportunities for personal development, enabling our colleagues to grow and make a difference in our company.

We are an equal opportunities employer and welcome applications from all suitably qualified persons regardless of their race, gender, disability, religion/belief, sexual orientation, or age.