Program Assistant, History & UCI History Project

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation's top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It's located in one of the world's safest and most economically vibrant communities and is Orange County's second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

The UC Irvine Department of History is a community of scholars who pride ourselves on teaching, research, professional and public service. The department is comprised of 34 senate faculty, 5-7 non senate lecturers, 45 PHD students, 5 MA students, and 290 undergraduate majors. The department houses the UCI History Project, and provides administrative support to the Religious Studies Program, Armenian Studies Program, Jewish Studies Minor and Native American and Indigenous Studies Minor.

The UC Irvine History Project provides a framework for collaboration between the UCI History Department and K-12 history-social science teachers in Orange County. The UCI History Project is dedicated to the mission of providing a space for history teachers at varying points in their career, from credential candidates to veteran teachers, to engage in high-quality professional development.

The Program and Finance Assistant provides administrative support to the UCI History Project and Undergraduate programs serviced by the Department of History which include: The Program in Religious Studies, Program in Armenian Studies, Jewish Studies Minor, and Native American Studies Minor.

Reporting to the Department of History Manager, the Programs and Finance Assistant provides administrative support to the daily operation of the UCI History Project and Undergraduate Programs serviced by the History Department. Serving as the first point of contact, this position is responsible for providing excellent customer service, providing accurate information to students, faculty, staff, and the community on various programs and services. Primary duties include: General finance transactions (reimbursements, purchasing, honorariums, maintaining a balance sheet), Pre and post event support (room reservations, order catering, general event setup, management, and clean up), Assists in the management of websites and social media accounts.

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

The expected pay range for this recruitment is $28.49- $30.46 (Hourly).

Required:

• Demonstrated ability to establish and maintain effective working relationships with faculty, staff, students, and the public.
• Ability to speak and write clearly for effective oral and written communication.
• Ability to compose accurately and proofread a variety of written materials (email, letters, memos etc).
• Ability to work independently and follow through on assignments with minimal direction. Coordinate, prioritize, and organize projects to accomplish an established objective in a timely fashion.
• Working knowledge of PC/MAC computer. General knowledge to use copy/scanner machine and related office equipment. Demonstrated knowledge of computer software applications: Office 365, Microsoft Word and Excel, Internet Browsers, Power Point. Ability to learn new software as needed.
• Familiarity with maintaining websites and ability to create social media posts via Instagram and Facebook.
• Ability to learn, use and train individuals with Audio Visual equipment (Video Projectors, CD/DVD players, Laptop computers) and related teaching technologies.
• Skill in interacting with people of various social, cultural, economic, and educational backgrounds. Awareness of and sensitivity to cultural, ethnic, gender, sexual orientation and other differences.
• Skill in performing a variety of duties and work assignments in an environment of frequent interruptions, distractions and fluctuating workload.
• Ability to maintain confidentiality of student records and other sensitive information.
• Ability to work in an office setting at least 3 to 4 days per week.

Preferred:

• Familiarity with University and campus-wide policies and procedures and the Ability to correctly interpret UC Policies and documents (i.e., transcripts, course descriptions, UCI catalogue)
• Experience working in an academic research and teaching unit.
• Knowledge of UCI campus departments and central administrative offices, their services, and roles
• Ability to occasionally work evenings and weekends for special events.
• 1-3 years Previous work experience in administrative support or an equivalent combination of both education and experience

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.