Executive Administrative Assistant
 Molex | |
life insurance, parental leave
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 United States, Illinois, Chicago | |
 Jan 23, 2025 | |
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Your Job
At Molex, we are global team of innovators who design and create solutions for businesses where data, technology and the complex electronic solutions that harness them are being transformed by rapid change. We are proud to improve lives through greater connectivity and are searching for an Executive Assistant for the Corporate Development Leadership Team. This is an onsite role with potential to work virtually 1-2 days/week determined by leadership schedule and priorities, with an expectation to share time between the Willis Tower location (Chicago, Illinois) and the Lisle, Illinois campus Our Team In this role, you will have the opportunity to provide administrative support to our Corporate Development Leadership Team, which leads strategy across our core divisions consisting of DataCom, Transportation, Medical & Pharmaceutical, and Consumer/Commercial. What You Will Do Provide on-site support and enhance the productivity of Corporate Development LT members * Calendar management Own schedules, daily schedule, protect time, understand time goals, Teams meetings * Understand individual time-management goals per leader * Manage and resolve schedule conflicts * Submit and approve expense reports utilizing Concur * Trip planning: agenda, air/ground/hotel Purchase orders and approvals through Coupa * Coordination of meetings/invites/room reservations * Email management (if desired) Assist the leadership team thru a high level of professionalism, efficiency, coordination and ownership/execution of: * Leadership meetings at both Lisle campus and Willis Tower including room set up, catering, etc. * Support creation, compilation, and distribution of leadership materials * Administrative details such as badging, visitor passes, etc. * Communicate/interface with people on executive's behalf, representing the Molex executive office * General office management in both the Willis Tower and the Lisle campus Support communication strategy efforts thru coordinated and efficient ownership/execution of: * Teams Live events (all technical/set up aspects) * Support different communication venues and platforms including research and learning new skills to do so * Send messages to broad organization as requested Who You Are (Basic Qualifications) * 5+ years of experience in senior executive support * Working knowledge and experience utilizing Microsoft Office applications (Outlook, Word, Excel, PowerPoint) * Experience utilizing Microsoft Teams and other collaboration tools (Sharepoints, Teams Live, other) * Experience working virtually with global and remote based teams * Ability to collect data and support analysis efforts (e.g. employee feedback) * Experience contributing to and evaluating internal communications (adding content, analysis of readership, etc.) * Demonstrated experience and ability around organization, critical thinking, problem solving, ability to leverage available resources, effective communication, relationship managing, prioritization of work, desire and ability to learn What Will Put You Ahead * Bachelor's degree in business, communication or related * Background in manufacturing, technology and customer experience is a plus For this role, we anticipate paying between $43.26 - $48.08 per hour. At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate's knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy. Hiring Philosophy All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy [1] here. Who We Are As a Koch company, Molex is a leading supplier of connectors and interconnect components, driving innovation in electronics and supporting industries from automotive to health care and consumer to data communications. The thousands of innovators who work for Molex have made us a global electronics leader. Our experienced people, groundbreaking products and leading-edge technologies help us deliver a wider array of solutions to more markets than ever before. At Koch, employees are empowered to do what they do best to make life better. Learn how our [2] business philosophy helps employees unleash their potential while creating value for themselves and the company. Our Benefits Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter. Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results. Equal Opportunities Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click [3] here for additional information. (For Illinois E-Verify information click [4] here, [5] aqui, or [6] tu). References Visible links 1. https://jobs.kochcareers.com/pages/culture 2. https://www.kochind.com/about/business-philosophy 3. https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf 4. https://labor.illinois.gov/content/dam/soi/en/web/idol/employers/posters/e-verify/Right%20to%20Privacy%20in%20the%20Workplace_English.pdf 5. https://labor.illinois.gov/content/dam/soi/en/web/idol/employers/posters/e-verify/Right%20to%20Privacy%20in%20the%20Workplace_Spanish.pdf 6. https://labor.illinois.gov/content/dam/soi/en/web/idol/employers/posters/e-verify/Right%20to%20Privacy%20in%20the%20Workplace_Polish.pdf | |