Executive Assistant to EVP

COMPANY/TEAM BACKGROUND

Charter Communications is a leading broadband connectivity company and cable operator serving 32 million customers in 41 states through its Spectrum brand. The company offers a full range of state-of-the-art residential and business services including Spectrum Internet, TV, Mobile and Voice. Charter's commitment to serving customers and exceeding their expectations is the bedrock of its business strategy and the philosophy that guides its over 101,000 employees.

Charter's Government Affairs team is responsible for achieving the company's franchising, legislative and regulatory goals. We work closely with state and federal lawmakers to ensure that Charter's business interests and the interests of our customers are well represented through the regulatory and legislative process. We are seeking a bright, determined, and committed Executive Assistant to join the Government Affairs team in Washington, DC to assist in driving national policy priorities.

JOB SUMMARY

The Executive Assistant reports directly to the Executive Vice President of Government Affairs, supporting the EVP of Governement Affairs and GVP of Government Affairs Policy Communication. He or she will be responsible for managing the Government Affairs department budget and the department's vendors, contracts, and payments. In addition, he or she will be responsible for managing all aspects of the EVP and GVP's day-to-day activities including schedule, travel arrangements, correspondence, messages, and communication with internal and external contacts. He or she represents the company at the highest level during frequent contacts with senior leaders of business organizations, Charter investors, directors, executives, and employees. The Executive Assistant also manages special projects, largely reflecting personal interest, which provides significant growth opportunities and training to move into roles more specific to the office's functions, including lobbying, regulatory law, public affairs, policy, and external affairs

KEY DUTIES/RESPONSIBILITIES

• Actively and consistently support all efforts to advance Charter's goals.
• Prepare and present the Government Affairs budget for bi-annual review meetings with Charter executives.
• Coordinate and collaborate with internal Government Affairs teams to address and incorporate their budget needs and changes.
• Communicate with Charter Finance to ensure budget changes are reflected accurately, deadlines are met, and payment procedures are followed.
• Execute contracts, payments, and correspondence with department vendors.
• Schedule and maintain EVP and GVP's electronic calendar of appointments, meetings, travel itineraries and coordinate related arrangements; manage correspondence, including phone calls, mail, and visitors.
• Prepare presentations and memos by compiling relevant information and significantly contributing to the composition and formatting.
• Demonstrate professional written communication skills via emails, presentations, memos, etc.
• Prepare and maintain confidential information and data.
• Perform comprehensive event planning and coordination function, including determining attendees, flow of information to attendees, equipment, staffing, catering, location, audio-visual training and set-up, etc.
• Provide possible solutions when approaching EVP with a problem.
• Assist with office upkeep such as ordering supplies, requesting maintenance, managing guests, and corresponding with property management and local DC officials.
• Perform other duties as requested.

REQUIRED QUALIFICATIONS

• Ability to read, write and speak the English language to communicate with employees and external contacts, in person, on the phone, and by written communications in a clear, straight-forward, and professional manner
• Ability to handle multiple projects and tasks
• Ability to maintain meticulous records
• Ability to make decisions and solve problems while working under pressure
• Ability to maintain confidentiality of information
• Ability to prioritize and organize effectively
• Ability to show judgment and initiative and to accomplish job duties
• Ability to use personal computer and software applications (i.e. MS Word, Excel, PowerPoint, Outlook, Cherwell IT, Concur and Ariba)
• Ability to work independently
• Ability to collaborate effectively with a team
• Mature, positive attitude, presence and business approach at all times

REQUIRED EDUCATION

Bachelor's degree or equivalent experience

WORKING CONDITIONS

Office work conditions