Architecture Finance & Operations Coordinator

About AAP:

The College of Architecture, Art, and Planning at Cornell University (Cornell AAP) includes the departments of Architecture, Art, City and Regional Planning, the Paul Rubacha Department of Real Estate, jointly led by AAP and the SC Johnson College of Business, the multicollege Department of Design Tech, and the Cornell Mui Ho Center for Cities. The college spans three locations in Ithaca, New York City, and Rome, Italy, each with world-class facilities and cutting-edge technologies.

Cornell AAP is about acts of transformation. We are committed to reimagining and reshaping the world in new ways, every day. A vital college at one of the nation's foremost research universities, Cornell AAP brings faculty, staff, and students together from around the world to take up some of today's most urgent challenges and advance research, inquiry, and collaborative approaches to designing, making, and doing that make a more just and resilient future.

The Department of Architecture dates to the founding of Cornell University. The department engages urgent global issues through a foundation of conceptual thinking and processes of making, and is committed to architectural practices informed by and embedding within evolving and dynamic social, environmental, and technical contexts.

The Opportunity

The Department of Architecture is seeking a highly organized and detail-oriented Finance and Operations Coordinator to join our dynamic team. This position plays a crucial role in supporting the department's financial, operational, and event coordination functions. As an integral member of the administrative team, the Finance and Operations Coordinator will help ensure efficient day-to-day operations, providing outstanding service to faculty, staff, students, and visitors.

Key Responsibilities: The Finance and Operations Coordinator will be responsible for the following areas:

• Financial Transaction Support
  • Provide broad-based financial support for department accounts, including managing routine financial transactions (e.g., eDocs, expense reports, payment requests).
  • Assist with financial reporting, account reconciliations, and communicating accurate financial information to faculty and staff.
  • Serve as the primary procurement specialist for department faculty and staff, processing purchases and managing vendor relations.
  • Collaborate with the Department Manager to ensure compliance with financial policies and provide guidance to faculty on financial requirements.
• Travel and Event Coordination
  • Plan and manage all phases of domestic and international travel for faculty and visitors, ensuring all travel arrangements align with departmental needs and Cornell's policies.
  • Provide comprehensive support for department field trips and course-related travel, managing budgets and coordinating logistics.
  • Oversee the planning and promotion of departmental events, collaborating with other staff and ensuring successful execution.
• Office Operations and Administrative Support
  • Act as a primary point of contact for departmental queries and manage office supplies, equipment, and maintenance requests.
  • Provide general administrative support, including scheduling meetings, preparing reports, and managing correspondence.
  • Maintain accurate filing systems and databases for department information while ensuring confidentiality.
• Collaboration and Policy Education
  • Educate faculty and staff on Cornell's financial policies and assist with policy updates as needed.
  • Work collaboratively with department and college-wide teams to ensure smooth operations and efficiency.

Skills and Qualifications for Success: The ideal candidate will demonstrate the following competencies and qualifications:

• Attention to Detail: A high degree of accuracy and attention to detail in managing financial transactions, budgets, and event coordination.
• Customer Service: Strong interpersonal skills, with a commitment to providing excellent service to faculty, staff, students, and visitors.
• Problem Solving: The ability to independently research and resolve discrepancies or issues with financial transactions and operational procedures.
• Communication: Clear and effective communication skills, both written and verbal, for interacting with diverse stakeholders and sharing important information.
• Initiative: A proactive approach to identifying areas for improvement and suggesting solutions to enhance department efficiency.
• Team Player: Ability to work collaboratively with colleagues across the department and college to achieve common goals.
• Organizational Skills: Ability to prioritize multiple tasks and manage time effectively in a fast-paced environment.

Why Join Us?

This position offers an exciting opportunity to work with a collaborative team and contribute to the success of the department and the wider college. You will have the chance to make a significant impact on departmental operations while developing your skills in finance, event coordination, and office management. In addition, we are committed to fostering a positive and inclusive work environment where you can grow professionally and personally.

Minimum Qualifications:

• Associate's degree, and 2-4 years of relevant experience, or equivalent combination.

If you have all those things, great! We have a few more things that we would prefer you to have, but it's ok if you don't.

• expertise with typical business software, including Microsoft Office Suite, and financial management tools, and/or the ability to gain fluency quickly
• proven success in event planning
• the ability to learn and use new programs/tools quickly and to adapt to changing policies and procedures
• experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing
• Bachelor's degree, and additional experience in a busy office or academic setting.

How to Apply: To apply, please submit your resume and a cover letter outlining your qualifications and experience. We look forward to hearing how you can contribute to our team and support the department's goals.

Rewards and Benefits - Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.

• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell.
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell:

Total Rewards | Working at Cornell.

Visa Sponsorship is not available for this position.

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