Office Specialist II

The Division of Facilities is seeking a detail-oriented Office Specialist II to support the operations and efficiency of the Facilities Services department. This position plays a vital role in ensuring smooth workflows, maintaining accurate records, and providing exceptional customer service to internal and external stakeholders.

Key Responsibilities:

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  Customer Service & Support: Assist with issuing keys, processing work and room scheduling requests, handling shutdown requests, and ensuring continuity of operations as needed.
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  Data Management: Enter and manage data in the AiM system to track departmental charges, prepare reports, resolve financial discrepancies, and support recycling and statistical reporting.
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  Administrative Support: Provide administrative assistance to leadership, including drafting correspondence, managing calendars, and maintaining confidentiality.
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  Office Operations: Maintain office equipment, manage supply inventory, coordinate IT service requests, and process key card formatting and emergency notices.

The Division of Facilities is an action-oriented service organization within the K-State family. We plan, budget, build, operate, maintain, clean, supply and transport. We are custodians, landscapers, carpenters, plumbers, electricians, mechanics, project managers, engineers, architects, accountants, and administrative professionals - all stewards and leaders of an inspiring campus shared by many.

We wholeheartedly embrace the K-State traditions of excellence, integrity and professionalism, and we are enthusiastic champions of K-State's visionary goal to become a Top 50 Public Research University by 2025.

This position is on-site.

Minimum Qualifications:

• Requires one year of relevant experience.

Preferred Qualifications:

• Two-year college and technical degree w/ focus in Business Administration and/or Accounting
• At least 3 years of experience
• Accounting experience
• Customer service experience
• Microsoft Office Suites experience

Please submit the following documents:

1) Resume

Screening begins immediately and continues until position is filled.

$16.00/hourly