Administrative Assistant - Health Promotion and Wellness

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State's Student Affairs Health Promotion and Wellness (HPW) is seeking an Administrative Assistant to support the work of the office while demonstrating a strong commitment to the University's values of diversity, equity, and inclusion.HPW provides health promotion services, programs, and health communication materials for a diverse group of students. The position serves as the front desk receptionist and will assist with the day-to-day operations of the office. The position reports directly to the Office Manager and provides administrative support to the Director and other staff in HPW.

Responsibilities include, but are not limited to:

• Greet visitors, check-in appointments, provide information and refer as appropriate

• Screen and processroutinetelephone communications,mail,and requests

• Accept and process payments for health promotion services

• Manage calendars and schedule meetings

• Maintain files and data to create simple reports

• Maintain confidentialandsensitive information and materials

• Composeand editwritten communication; prepare documents andcorrespondence

• Maintain inventory and order/purchase office supplies

• Provide excellent customer service to a wide range of stakeholders, including students, parents, staff, faculty, and outside entities

Other duties may include:

• Assist with proofreading documents

• Assist with training work-study students

• Support committees by taking minutes at meetings, scheduling meetings, and preparing documents and reports

• Serve on committees or assist with special projects

• Other duties as assigned

Education and Experience Requirements:

Requires a High School Diploma or General Equivalency Diploma (GED), or an equivalent combination of education and experience.

Additional Preferred Education, Experience, or Certifications:

Experience in a fast-paced work environment necessitating strong organizational, multitasking, and prioritization skills is preferred. Experience with Adobe Creative Suite is a plus.

Additional Required Competencies:

Ability to work within secure and confidential student databases such as LionPath (student portal) and Point and Click (electronic medical record). Excellent verbal and written communication and organizational skills are essential. Proficiency with Microsoft Office 365 (Word, Excel, Outlook). Excellent interpersonal skills and a genuine appreciation of working with diverse audiences. Ethical decision-making and the ability to be a flexible and collaborative team member.

The following background checks must be successfully completed for this position:

This position will require successful completion of standard background checks.

Benefits for full-time employees at Penn State include (visit https://hr.psu.edu/benefits for more detailed information):

• Medical, dental, vision, and retirement plans

• Tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation time and sick time

• 15 paid holidays/campus closure days

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission. Is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is:

Salary Structure - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS: