Assistant Director of Financial Systems

Colorado School Of Mines
$325 million in operating activity, stewarding $1 billion in assets, and supporting 1400 faculty and staff. The Business Systems and Functional Support team is within FA&O and provides oversight and support for financial and administration systems for all
paid holidays, retirement plan
United States, Colorado, Golden
Feb 01, 2025
Assistant Director of Financial Systems Posting Number: JR106118 Location: Colorado Engineering a world of possibilities The Colorado School of Mines is a public R1 research university focused on applied science and engineering, producing the talent, knowledge and solutions to service industry and benefit society. Mines has a strong reputation and celebrates high rankings due to its STEM-focused education and research results. The Office of Finance, Administration and Operations (FA&O) provides critical support to the mission and forward-thinking strategic initiatives while managing $325 million in operating activity, stewarding $1 billion in assets, and supporting 1400 faculty and staff. The Business Systems and Functional Support team is within FA&O and provides oversight and support for financial and administration systems for all of FA&O and campus. (Finance, Accounting, Budget, Payroll, Research and Human Resources). This position reports to the Director of Business Systems and Functional Support and manages a team of two Workday System Administrators direct reports. The Business Systems and Functional Support department reports to the Deputy Chief Financial Officer. Mines utilizes two enterprise resources systems: Workday (finance and HR) and Banner (student). In addition, this BSFS provides support and administration for a contracting and research system, the budget planning model Adaptive, and several other ancillary systems. This position requires strategic and critical thinking in the development and implementation of these systems to ensure efficient, streamlined solutions while ensuring compliance with regulatory requirements and internal controls. They must provide effective communication formats of technical information for non-technical audiences. This is a professional position that requires exceptional analytical and communication skills. The Assistant Director of Financial Systems must be able to drive the university's strategic goals, advance systems performance and provide seamless compliance solutions. They must be able to affect change through a large complex organization and maintain high customer service levels while meeting project, academic and financial deadlines. The Associate Director of Financial Information Systems will participate and oversee both the strategic development and day-to-day work of Mines Financial Workday modules including Finance, Payroll, and Adaptive planning through system administration and minor reporting. This role will also support the Banner Student AR system, Contract Management system, and deposit system. The position requires an experienced finance professional who can understand complex business requirements and envision new and improved business processes and system solutions to streamline operations and create efficiency. The position will develop relationships and collaborate with stakeholders across all functional areas (e.g., Finance, HR, Payroll, Accounting, Budget, ITS, Operations, Research, etc.) to maintain and develop processes that will support best in class operations and excellent employee experience. This position may be hybrid in Colorado and requires an on-campus presence two days or more each week. This position also requires some work hours outside the normal workday to address potential system issues and lock-out periods. The Colorado School of Mines provides dedicated professional development and training. Onboarding for this position includes training on policies and procedures, and technical training opportunities for systems and technology required for this role. Primary Responsibilities Finance Systems Administration Provide strategic leadership and oversight to technology solutions that drive efficiency and effectiveness for financial and administrative processes within Workday (Finance, Payroll and Adaptive Planning) and our Contract Management system. Manage the system administration and administrative functions. Examples include but are not limited to Configure Workday to support stakeholder strategic initiatives. Assist stakeholders in making changes to Finance, Expense Management, Customer and Supplier Manager, Procurement, Banking, and the Foundational Data Module, Payroll, Adaptive planning and as a backup to our Contract Research Administration system. Ensure in-depth documentation for change management. Provide project management of strategic goals scheduling meetings, creating project plans a Facilitate weekly update meetings and manage backlog and ongoing requests. Ensure all systems have back up support and ensure continuity of service to campus stakeholders. Ensure Workday business processes are current and align with regulatory requirements which include delegated access to perform appropriate financial activities. Continuously increases knowledge in Finance technology by serving as an expert on functional capabilities, staying informed on product capabilities and trends, and interacting with the Workday and Banner communities. Provide backup and oversight to Period Close for Finance Monitor the day-to-day campus requests for Financial Systems requesting access to features in Workday. Manage the ticket queue and ensure resources are allocated to mitigate backlogs. Perform role and user security administration for finance access across campus, with heightened awareness of position management standards, and confidentiality. Provide support to all finance teams related to mass data changes, may include Grant loads, negotiated rate changes, University reorganizations, etc. Resolve escalated issues from operations that require coordination with other departments, including Human Resources, Finance departments and Information Technology Solutions and external contractors. Partner with the IT Integrations team on Finance and Payroll integrations facilitating temporary access to complete configurations in Production and participate in any Integrations not functioning as expected. Implement New Technology Lead the review, testing and implementation of new financial systems and/or modules Seek out and explore technology solutions that drive efficiencies and improved customer experiences Advise and influence campus needs and leverage the capabilities of Workday and other finance systems to maximize system efficiencies. Maintain standardized testing plans for new technologies. Manage project implementation plans while collaborating with functional users and the university's IT unit. Participate in budget proposals for implementation costs and maintenance resources for new technologies. Lead and/or participate in campus feedback sessions to ensure continuous improvement of system processes. Team Leadership Ensure a highly trained and engaged team. Facilitate meetings with direct reports reviewing status updates and guidance to issues that are barriers. Determine professional development opportunities and a plan for each team member. Conduct mid-year and annual performance reviews for direct reports. Review direct reports system documentation and system changes as part of a peer review process. Foster a cohesive collaborative team supporting Finance and Payroll stakeholders. Ensure the highest level of service is provided to campus. Minimum Qualifications Bachelor's degree in related field. Two years' experience in development and configuration of Workday Systems. Five years' experience in a finance role or supporting finance systems and business processes. Must be able to interpret needs of departments and processes to translate into Workday functionality. Excellent customer service support to constituents. Excellent organization and keen attention to detail and with demonstrated effective follow-through. Experience working with highly sensitive data. Demonstrated success collaborating with a variety of constituents when providing training and guidance. Experience in leading complex problem analysis and produce solutions that support Finance and Payroll. Preferred Qualifications Master's degree in related field. Experience leading Finance or working with complex Finance systems in higher education. Workday certification(s) in the relevant domains. Business process improvement certification (e.g. Lean) Project Management certifications (e.g. Agile Scrum Master). Project Management at complex organization Proven ability to translate business needs to effective systems processes. Demonstrated experience leading change through a complex organization Experience with process re-engineering using technology to streamline procedures. Salary and Benefits $105,600 - $111,000 Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes: Flexible health and dental care options Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits. How to Apply Applicants must: Complete an online application (personal information, demographic information, veteran status) Upload a resume or CV Upload a cover letter Candidates must be currently authorized to work in the United States. References will not be contacted until later in the selection process and you will be informed before that contact is made. Application review will begin February 24, 2025. Applications will not be accepted after that date. Please apply by February 23, 2025 at 11:59 p.m. It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance. Successful Completion of a Background Investigation is Required for this Position. About Mines & Golden, CO When the world looks for answers, the world looks to Mines. Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023). Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size. That size - roughly 7,000 undergraduate and graduate students - also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact. Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus - nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few. And don't get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails - and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a community where our individual perspectives and experiences enrich the educational and work experience? Look to Mines. Equal Opportunity Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses. Mines' commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce. Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety. Colorado's premier engineering and applied science university for 150 years and counting Apply online at https://mines.wd1.myworkdayjobs.com/en-US/Mines_Careers/job/Colorado/Assistant-Director-of-Financial-Systems_JR106118 jeid-d5b9c5af7bcae84b9ccf545829dfbebc