Student Life Fund Assistant - 134266

The Student Life Business Office strives to provide high quality business services, including financial and human resource management in support of the Assistant Vice Chancellor of Student Life, University Centers, student governments, student organizations, and student enterprises, the UCSD Guardian Newspaper, and student life programs and services in an accessible and professional manner through the interpretation of University policy and procedures, logistical support, expert analysis, timely transaction processing, and accurate reporting.

Under the supervision of the Financial Analyst, the Student Life Fund Assistant serves as the primary fiscal coordinator in support of UCSD's student organizations and undergraduate Associated Students (AS) and Graduate & Professional Student Association (GPSA) and their $3.2 million and $275,000 annual budgets, respectively. This position will meet with a high volume of principal members of student organizations, elected and appointed student officials, and other Student Life employees to meet student organization and government needs while navigating university and systemwide policies.

The Student Life Fund Assistant will be the primary facilitator and preparer of transactions in support of student organizations and student governments, including, but not limited to: gift acceptance; petty cash reimbursements; payment authorizations; purchase order requisitions; P-Card purchases; Travel & Entertainment Card purchases; Oracle Procurement orders; travel authorizations and reconciliations; budget and expense transfers; ledger reconciliation, including Control Tracker verification; cash deposits; lifting encumbrances; journal vouchers; and self-supporting activity recaps, including the balancing of general ledger accounts.

Fiscal coordination will be provided to all aspects of student organization and student government financial activity, which affects the entire campus of approximately 22,000 undergraduate and 5,000 graduate students. Programs, services, and initiatives supported include, but are not limited to: AS Student Promoted Access Center for Education & Services (SPACES); AS Student Sustainability Center (SSC); AS External Affairs; AS Services & Commissions; AS Outreach & Diversity Initiatives; AS Concerts & Events; AS Grants; AS Student Organization Allocations; and AS Enterprises, including Graphics Studio, and Triton Outfitters. Similarly, the incumbent will provide transactional support to GPSA Programs & Events; GPSA General Allocations; GPSA Department Per Capita and Cafe Vita, as well as other self-supporting activities and 550 student organizations.

The Student Life Fund Assistant will be responsible for constantly meeting face-to-face with a high volume of walk-in student customers regarding their co-curricular activities. As such, the incumbent must have excellent verbal and writing skills, to: Interact effectively and clearly communicate information to diverse personalities with varying concerns. Represent department administration in a professional and positive light to all contacts. Maintain confidentiality, and act with tact and discretion with sensitive information.

Our employees enjoy competitive compensation packages and educational opportunities in a diverse, stimulating workforce. This position is also eligible for full:

1) Health/Dental/Vision Insurance

2) Vacation/Holidays

3) Life Insurance

4) UC Retirement Plan.

• Skill to develop, evaluate and implement financial computer systems. Proficient in MS Office Suite, including word, spreadsheet accounting, data base management, and electronic mail in performance of a variety of functions and tasks.

• Experience with accurate and timely processing of a high volume of financial/business transactions.

• Experience using consumer math (elementary arithmetic, solving practical business problems, changing money, establishing and working within simple budgets, etc.) in a work environment.

• Demonstrated experience to work successfully in a busy, service oriented environment with frequent interruptions, varied work assignments, and fluctuating priorities while meeting multiple deadlines.

• Ability to understand and interpret policy and guidelines and to initiate actions with minimal guidance or supervision. Proven ability to organize, problem solve, negotiate, and make decisions to accomplish Student Life goals. Proven knowledge to view tasks from varying perspectives.

• Ability to participate effectively as team member with other staff.

• Excellent verbal and writing skills, to: Interact effectively and clearly communicate information to diverse personalities with varying concerns. Represent department administration in a professional and positive light to all contacts. Maintain confidentiality, and act with tact and discretion with sensitive information.

• Ability maintain confidentiality in dealing with confidential GPSA and AS issues.

• Experience with Oracle and ISIS computer systems preferred.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• Must be available for occasional evening or weekend meetings.

Mandated Reporter: This position has been identified as a Mandated Reporter pursuant to the California Child Abuse and Neglect Reporting Act and requires immediate reporting of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated Reporter to ensure that they obtain proper training in order to fulfill their reporting responsibilities as required by the California Child Abuse and Neglect Reporting Act and University policy, and to complete and submit the required reports to the UC San Diego Police Department without delay.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace