Senior HRIS Analyst

What we do-

Aspen is a technology leader in sustainability and electrification solutions. The Company's aerogel technology enables its customers and partners to achieve their own objectives around the global megatrends of resource efficiency, e-mobility, and clean energy. Aspen's PyroThin products enable solutions to thermal runaway challenges within the electric vehicle ("EV") market. Aspen Battery Materials, the Company's carbon aerogel initiative, seeks to increase the performance of lithium-ion battery cells to enable EV manufacturers to extend the driving range and reduce the cost of EVs. The Company's Cryogel and Pyrogel products are valued by the world's largest energy infrastructure companies. Aspen's strategy is to partner with world-class industry leaders to leverage its Aerogel Technology Platform into additional high-value markets. Aspen is headquartered in Northborough, Mass.

What we value-

At Aspen, our values reflect who we are and how we work both with each other and our customers, suppliers, and communities. They shape our interactions, guide our decisions, and inspire us to bring our best. Whether collaborating internally or externally, our values drive us to make a meaningful impact within Aspen and in all our relationships.

Aspen's CORE Values

We Do the Right Thing

We are Problem Solvers

We are Allies

We Drive Forward

What you will do-

The Sr. HRIS Analyst will support the daily operations and assist in the design, delivery, support, and maintenance of HR technology solutions for Aspen. This role will primarily focus on data integrity and audits, advanced report writing and analytics, dashboards, and system configuration associated with our human capital management system (UKG Pro) and other platforms as needed.

• Manage and optimize UKG Pro (Core HCM) and WFM solutions to analyze data, improve processes, and enhance system utilization, ensuring alignment with strategic business goals; provide advanced technical administration, maintenance, and data integrity through routine audits and corrections. Test and implement system upgrades or patches.
• Provide additional administration and support for various HRIS modules, including Benefits, Absence Management, Advanced Scheduling, Document Manager, and Talent Management (Performance, Succession, Recruitment), along with other HR systems like HRSoft.
• Develop, document, and maintain HR data architecture and process flows for HR technology, identifying opportunities for process improvement and workflow efficiency; serve as the primary point of contact for escalated technical HRIS issues, troubleshoot system challenges, and research solutions to enhance system performance.
• Is the SME for HR Technology projects, implementations, upgrades, and enhancements and assists in developing project plans, including required deliverables, timelines, test scripts, and involvement of team members.
• Manages permissions, access, personalization, and similar system operations and settings for HRIS users.
• Program custom functions and documentation such as automated queries, filters, macros, and reports.
• Provide system training to HR staff and other end-users using UKG Learning or Live Sessions. Develop engaging guides, resources, and documentation to maximize system adoption and ease of use.
• Conduct ad-hoc analysis and provide data-driven insights to HR and business partners on people-related issues, identifying trends and tracking goals; collaborate with the HR and Payroll Teams for accurate reporting and compliance using UKG Pro's HRIS BI tools. Contribute to HR dashboard development to monitor key workforce metrics (headcount, turnover, retention, diversity, etc.), create impactful presentations, and produce advanced HR reports and analytics to support HR programs and business decisions.
• Support Aspen's Sarbanes-Oxley (SOX) HR and Payroll Technology controls, assisting with data calls from internal and external auditors; implement and maintain SOX controls specific to the UKG system, collaborating with internal audit, external audit, IT compliance, and IT teams to ensure adherence to regulatory standards and HRIS governance guidelines.
• Create upload file templates and tools to increase efficiencies in data processing.
• Development of data files for external vendors via SFTP or standard API integrations.
• Diagnose and resolve HCM configuration issues related to hourly time capture, transaction processing, payroll, and reporting to ensure accurate and efficient operations.

Why you are right for the job-

• Bachelor's degree in systems, HR, or equivalent experience
• 5+ years of experience developing and supporting HR Technology platforms and advanced HR data analytics, preferably UKG Pro and WFM technologies and all related modules (an emphasis on Reporting & Analytics and Payroll/WFM support experience). Supporting a global HR Technology is a plus.
• Experience with Oracle Finance and/or Dynamics 365 Finance (specifically Payroll to GL interface and Labor).
• Experience in analyzing HR Technology and HR performance metrics.
• Experience in documenting processes, as well as performing diagnostic tests and audits.
• Experience with Analysis and Reporting tools (BI/Dashboard)
• Well versed in HR business process and employee life cycle.
• Knowledge of collaboration, document repository, or intranet systems (like SharePoint)
• Knowledge of documentation, communication, and project management tools like MS Visio, MS Projects, and MS PowerPoint
• Strong Microsoft Office skills, especially Excel, for data analysis and reporting.
• Possess excellent analytical and problem-solving skills and the ability to communicate with all levels of employees across the organization.
• Ability to multi-task, handle tasks or projects with competing priorities, and meet deadlines.
• Ability to provide stellar customer service while maintaining complete discreetness when dealing with highly sensitive or privileged information.

What to Expect-

Physical Demands and Work Environment:

• Occasionally required to stand and walk
• Frequently required to sit
• Continually required to utilize hand and finger dexterity
• Continually required to talk or hear
• The employee must occasionally lift and/or move more than 10 pounds.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PERKS OF JOINING OUR TEAM!

Aspen is committed to offering a comprehensive benefits package, a positive and productive work environment, encouraged work/life and family balance, and opportunities for growth and development, in a culture that is focused on inclusion, sustainability, and working together to solve the world's toughest challenges.

Aspen is proud to offer a competitive benefits package including Medical, Dental, Vision, Tuition Reimbursement, Paid Holidays, Sick Time, and PTO. In addition, we also offer 401k Employer Match, Life and Disability Insurance, and other benefits.

Aspen Aerogels, Inc. is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Aspen Aerogels, Inc. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to abuttitta@aerogel.com or call and leave a voice message at (508) 466-3111 and let us know the nature of your request and your contact information and we will return your message.