Academic Affairs Assistant

Academic Affairs Assistant

The Academic Affairs Assistant provides administrative and operational support to the Academic Affairs department, ensuring the smooth execution of academic programs, faculty activities, and student services. This role serves as a liaison between faculty, students, and administrative staff, managing schedules, records, and communications to uphold academic standards and support institutional goals.

Principal Accountabilities & Deliverables

Assist in scheduling meetings, preparing agendas, and recording minutes for Academic Affairs committees and leadership meetings
• Maintain accurate records of academic policies, curriculum changes, and faculty assignments
• Coordinate the preparation and distribution of academic calendars, course schedules, and related materials
• Support faculty in submitting and processing course syllabi, grading, and other academic documentation
• Assist in onboarding new faculty, including ensuring compliance with institutional policies and providing necessary resources
• Serve as the point of contact for faculty inquiries related to academic policies, procedures, and deadlines
• Respond to student inquiries related to academic affairs, such as registration, course schedules, and grade appeals
• Assist in the coordination of academic advising sessions, workshops, and events
• Maintain and update academic records to ensure accuracy and compliance with institutional and accreditation standards
• Assist in preparing reports for accreditation, program reviews, and institutional effectiveness initiatives
• Coordinate logistics for academic events, such as orientations, commencements, and faculty development workshops
• Collaborate with leadership to complete and track all programmatic licensure applications and state approvals
• Draft and distribute communications on behalf of the Academic Affairs office to faculty, students, and staff
• Compile and analyze data for academic reports, including enrollment trends, retention rates, and program evaluations
• Execute timely dissemination of updates on academic policies, deadlines, and initiatives
• Other duties as assigned.

Education / Experience

• Associate's Degree in Education, Administration, or a related field (preferred)
• Minimum of three (3) years of administrative experience (required)
• Knowledge base and experience should include administrative experience with higher education or health care (preferred)

Skills

• Proficiency in Microsoft Office Suite
• Proficiency with learning management systems (LMS), and student information systems (SIS) (preferred)
• Strong customer service skills

Standard Abilities

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

Work Environment

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as
  • Onsite; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
• Travel Requirements
  • No travel required

Disclaimer

- We are an Equal Opportunity Employer and do not discriminate against applicants or employees due to race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, age, disability, genetic information or any other federal, state or local protected class.

- Job descriptions are not intended as, nor should be construed to be, exhaustive lists of all responsibilities, skills, efforts, or working conditions associated with a job. They are intended to be accurate reflections of those principal job duties and responsibilities essential for making fair pay decisions about the job.