BFT Aspire Administrative Manager - Summer

Massachusetts General Hospital
United States, Massachusetts, Somerville
399 Revolution Drive (Show on map)
Feb 12, 2025
Aspire is a program of the Massachusetts General Hospital and Mass General Brigham Healthcare Systems that serves more than 200 children, teens, and young adults with social cognition challenges, including Asperger's Syndrome, High Cognitive Autism, Nonverbal Learning Disorder, and autism spectrum disorders. Aspire Adventure Camp serves 100 children aged 5-13 who have the cognitive capacity for solid peer connections but who lack the understanding and skill set to form those connections. The summer program is an immersive experience in which campers are placed into well-matched groups with participant-to-staff ratios no greater than 3:1. Participants engage in outdoor education activities, such as fishing and hiking, theme-based curriculum, such as art or recreation, and skill building lessons to support in the development of social skills, stress management strategies, and self-awareness. The Administrative Manager is a seasonal position working at the Aspire Adventure Camp at Hale Reservation in Westwood. The Administrative Manager is responsible for helping to manage the day-to-day operations of the summer program site while supporting Aspire summer staff to perform their jobs as efficiently and effectively as possible. This includes coordinating and supporting all administrative and secretarial aspects under the supervision of the Site Managers and Operations Manager. In addition, this role includes helping staff develop clinical and programmatic supports for the staff and participants of the summer programs. 1. Prior to the first day of camp (arrival of campers), coordinate with Operations Manager and Site Managers to assist in pre-camp paperwork and administrative responsibilities, such as organizing camper paperwork, creating camper files, and other necessary administrative tasks. 2. Initiate and maintain critical organizational tasks pertaining but not limited to: supporting the scheduling of parent conferences, tracking permission slips, coordinating with visiting field trips, and organizing family or staff events. 3. Answer Adventure Camp administration phone line and respond promptly to Adventure Camp administration voicemails and emails. Maintain professional communication with families, participants, staff, collaborators, and area agencies. 4. Track incoming necessary paperwork and maintain spreadsheets, databases, and confidential files in accordance with organizational HIPAA expectations. 5. Monitor and maintain administrative and clinical supplies inventory. Bring inventory needs to Site Managers and facilitate purchase process. 6. Track daily camper and staff attendance. Coordinate the status of all participants' arrival and departure in collaboration with designated staff. 7. Bring any challenges or concerns to Site Managers or Operations Manager immediately. Be an active participant in your own supervision process. Degree: Bachelor's Degree, required Knowledge, Skills, and Abilities: 1. Desire to work in a team environment 2. Desire and ability to work in an outdoor setting 3. Ability to work independently 4. Ability to solve problems collaboratively with staff 5. Desire to help participants feel safe, succeed, and have fun 6. Ability to demonstrate a calm demeanor with children, caregivers, and staff Physical Requirements Standing Occasionally (3-33%) Walking Occasionally (3-33%) Sitting Constantly (67-100%) Lifting Occasionally (3-33%) 20lbs - 35lbs Carrying Occasionally (3-33%) 20lbs - 35lbs Pushing Rarely (Less than 2%) Pulling Rarely (Less than 2%) Climbing Rarely (Less than 2%) Balancing Occasionally (3-33%) Stooping Occasionally (3-33%) Kneeling Rarely (Less than 2%) Crouching Rarely (Less than 2%) Crawling Rarely (Less than 2%) Reaching Occasionally (3-33%) Gross Manipulation (Handling) Constantly (67-100%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%) The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.