Remote New

Subgrant Specialist

Rocky Mountain Institute
vision insurance, parental leave, paid time off, 403(b), remote work
United States
Feb 13, 2025
Job Description: Subgrant Specialist RMI is seeking a Subgrant Specialist who will play a key role in supporting and managing RMI's subgrantees (may also be referred to as subrecipients or subawardees). Reporting to the Sr Grant Managerand working closely with the Subgrant Lead and US Government Subgrant Specialist, you will provide day-to-day oversight of subgrantees that RMI partners with through subgrant agreements, including but not limited to monitoring, training, andevaluating subgrantees. The subgrantees that this subgrant specialist will work with and manage are subgrantees partnering with RMI through philanthropic/foundation, corporate giving, multilateral entities, and foreign government funding. Key Responsibilities *Pre-awardActivities* Help RMI program teams determine if a potential partner should be considered a subgrantee or contractor Work with the procurement team to administer the Subgrantee Questionnaire for any new subgrantees. Collect completed documents and create/edit new subgrantee folders and update subgrant tracking in SharePoint, Monday.com, and Salesforce Administer and review subgrantee budgets, budget justifications, indirect cost rates, fringe benefits, and more, to ensure compliance with the funder's requirements Support the subgrant team with all anti-terrorism, anti-money laundering,and departmentcompliance checks ofpotentialpartners and ensure accurate tracking of all suchrequests *Implementation & Close Out* Help maintainand manage RMI's subgrant database Hold kick-off meetings with subgrantees after a fully executed agreement is in place to discuss key terms and conditions, reporting requirements, and more Provide training and capacity building activities to subgrantees, as needed Track subgrantee financial and programmatic reporting, ensuring timely receiptof these reports fromsubgrantees Conduct timely review and approval of all subgrantee reporting/invoicing, ensuring proper spend per subgrantee's budget categories, communicate pre-approval to RMI program team, provide approval in Workday and input budget vs. actual information into subgrant trackers Schedule and facilitate routine check-ins meetings with RMI program teams, procurement and legal to ensure alignment on subgrants Work in partnership with Grant Managers and Program Teams to identify and facilitate necessary budget revisions for subgrantees Closely track all end dates of RMI's subgrants and work with RMI program staff if addendums are needed Assist with draft subgrant addendums for things such as budget revisions, no-cost extensions, additional funding, additional scope, etc. Track and provide analysis and metrics of current and closed subgrants,e.g.,spending patterns, outstandingreports Work withthe subgrant team, RMI program staff and subgranteeson subgrant close out,e.g.,documentation, distribution of inventory, retention of intellectual property, audit, etc. *Other / miscellaneous* Along with the subgrant team, provide training and resources to RMI staff on RMI's subgrant procedures Provide guidance and act as a resourcetoRMI staff for all compliance-related issues pertaining tosubgrantees Ensure subgrantees documentation is up to date in RMI's systems, as needed, and conduct an annual risk screening of all active subgrantees On a monthly basis, review RMI's total subgrant expenditures to ensure proper accounting of subgrant expenditures on RMI's general ledger Additional responsibilities, asrequired MinimumQualifications Bachelor'sdegreeinbusiness, finance or accounting, or an equivalent combination of education and experience Minimum ofthreeyearsprogressive work experience in grant/contract administration with at leasttwoyearsworking on subgrantadministration Knowledge of philanthropic/foundation, corporate giving, multilateral entities and/or foreign government funding rules and regulations Experience with implementing and managing subgrant processes and procedures within an international organization Exceptionalorganization skills and the ability to multitask on several projectssimultaneously Excellent written and verbal communication skills Exceptional interpersonal skills and rapport building Proficiencyin Microsoft Office AdditionalQualifications Experience with Salesforceand grant management software Experience with Workday and Monday.com is a plus A passion to drive change and further define a new centralized role at RMI Willingness to work virtually or in an officesetting Location We are a remote-ready company with team members around the globe. Our beautiful and welcoming offices are available for meetings or focused work, whether you are traveling through or living nearby. Our U.S. offices are in New York City; Washington DC; Oakland, California; Boulder, Colorado, and Basalt, Colorado. We provide you with the essential IT equipment plus a one-time home technology payment and a monthly work from home/commuter allowance to ensure you have a comfortable home office set up and necessary supplies. We love seeing each other in person! We occasionally gather for shared time together like retreats and learning experiences. Be ready to travel for occasional in-person meetings (and of course, we cover travel costs). Some roles may require more travel, which will be discussed during the hiring process. Compensation RMI compensates based on the level and requirements of the role. Salary within our ranges may also be determined by your education, experience, knowledge, skills, and abilities, as required by the role, as well as internal equity and alignment with market data. The salary for this role is in between $55,000 to $67,788.You would also have an additional 5% bonus target! Benefits We offer a comprehensive benefits package including: Medical, dental, vision insurance 403b retirement options (5% match immediately) Life, AD&D, short-term and long-term disability Professional and personal development (including LinkedIn Learning access) Generous paid time off Parental leave Commuter and wellness benefits Casual work environment RMI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.