Financial Support Specialist

Three (3) or more years of experience in accounts payable and/or accounting, and purchasing. Experience working with computerized accounts payable, purchasing, and financial systems.

The primary purpose of this position is to apply purchasing policy and procedures for processing and researching purchase requisitions and orders. This position is responsible for collaborating within Facilities and across the University in an effort to resolve requisition issues. This position provides solution driven support to Physical Plant (housekeeping, skilled trades, central transportation, and housing maintenance, heating plant, grounds, warehouse energy sustainability and physical plant administration)and University Engineers. Works with purchasing to resolve issues. Position prepares upload entry for gasoline, motor fleet and garage charges. Specific responsibilities include reconciling special funding account. Responding to internal and external customers inquiries via email, correspondence and telephone to resolve general questions.

Financial Affairs is responsible for insuring the fiscal integrity of Facilities Office whose operating budget exceeds $18M. This organizational unit provides accounts payable, purchasing and budgeting services to Facilities and department units that include Physical Plant, University Engineers, EHS, Property Management.

-Demonstrates in-depth knowledge of purchasing process and policies.
-Maintains the fiscal integrity of purchasing system by reviewing all requisitions for accuracy of codes, amount and adherence to University and departmental policies and procedures.
-Ensures the timely processing of purchase orders.
-Serves as a liaison between vendors and purchasing.
-Sets up new vendors in Aggie Mart.
-Prepares reconciliations for special funding account.
-Prepares upload for garage and warehouse charges.
-Performs a variety of financial activities.

-Compile and analyze financial information for reporting on projects.

-Perform a variety of accounts payable, purchasing and vendor maintenance support duties including but not limited to obtaining quotes and invoices, updating vendor remittances and consulting with cash disbursements when checks are lost in the mail.

-Prepare and process journal entries and fund transfers as directed by the Financial Director.

-Assist with analyzing current procedures, identify processes or business system improvements.

-Ensure fiscal integrity by identifying exceptions to ensure accuracy of electronically transferred data.
-Correspond with internal and external customers to resolve accounting and financial issues

-Assist Director with Budgeting and Forecasting.
-Generate Accounts Payables reports, Expense Reports and other reports as requested.

-Resolves and/or develops recommendations for various issues and problems in regards to purchasing; problem resolution often requires interpretation of policies and procedures pertaining to purchasing.
-Serves as a resource for others in resolving non-standard issues and problems.
-Coordinates and facilitates solutions with other team members.

-Reviews purchase order for completeness and accuracy prior to processing.
-Maintains accurate records of all purchase orders and capital improvement expenditures.
-Purges files at year-end.
-Maintains files based on University retention policies.

-Utilizes University's financial packages (i.e. Banner, Aggie Mart) to facilitate verification of on-line requisitions, review of purchase orders and requisitions status, and research vendor data.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more: