Assistant Business Manager (FT), CFRN11064PARTS

College of Dupage
paid time off
United States, Illinois, Glen Ellyn
425 Fawell Boulevard (Show on map)
Feb 18, 2025
Assistant Business Manager (FT), CFRN11064PARTS Assistant Business Manager (FT), CFRN11064PARTS The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions. College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities. Primary Duties and Responsibilities: The position will report to the Business Manager and is responsible for managing all MAC artist and operational contracts. Assists the division with general business operational functionality, requests, and reports with the College administrative departments including Finance, Payroll, Purchasing, Facilities, Information Technology, and Human Resources. Manages the operational functions for the division and acts as a liaison with College business operations. Manage artist contracts and all related documents including contract reviews and edits, riders, certificates of insurance requests, sole source documents. Prepare related payments according to schedule and follow up with agents. Approximately 60 contracts annually for MAC Touring shows, New Philharmonic Orchestra and Cleve Carney Museum of Art. May assist in RFP development, purchasing contract negotiations, and the preparation of the financial sections of the proposals. Prepare and track procurement requisitions and vendor intake forms for all purchase and blanket orders. Assure proper quotes and bids are received. Prepare and submit service contracts for vendors and college events. Perform Accounts Payable functions including invoice markup and submissions and check requests. Audit payments within college system. Perform Accounts Receivable functions including invoice creation, tracking, and follow-up along with deposits. Manage and monitor MAC internal accounting system (Quickbooks) by auditing ledger with all payables and receivables. Oversees data entry of MAC transactions into Quickbooks. Run profit/loss reports for all shows. Coordinate New Philharmonic Orchestra members' new hire paperwork and assure required paperwork and Compliance Training is complete. Follow-up with 80+ members per concert as needed. Acts as the liaison with Human Resources to ensure timely, efficient paperwork submission and personnel processing. Produce monthly general ledgers and distribute to MAC managers. Prepare internal chargebacks and temp-on-call transfers. Systems expert and master user for Colleague, ESM Purchasing and Contracts, Quickbooks, and other systems Trains other divisional staff on systems as needed. Supports the implementation of College-wide policies and procedure changes within the Division as well as the creation, maintenance and distribution of divisional policies, procedures. Partner with the Division's other support staff to provide seamless support to the Division. Backup MAC Events Specialist by providing general support to employees within the office. Delegate assignments to student workers and other part-time employees. Help host, plan and staff events in Arts Center. Serve as a representative of the MAC at off-campus events and festivals. Assist with MAC special projects and other duties as assigned. Qualifications: Education Bachelor's degree in Business, Management, Accounting, or a related field required. Or Associate's degree in Business, Management, Accounting, or a related field with equivalent years of experience from which comparable knowledge can be ascertained required. Experience Minimum two years operations or professional business experience, preferably in an academic setting required. High degree of accuracy and attention to details required. Good written and verbal communication skills required. Ability to work autonomously and demonstrate initiative required. Strong organizational skills and ability to work within a complex, evolving organization required. Ability to maintain confidentiality required. Proficient with MS Office suite including Excel, Word and Outlook required. Experience with Quickbooks or other accounting systems preferred. Prior experience utilizing MyAccess student system Colleague system preferred. Experience working in finance or purchasing is a plus. Previous Arts Center employment preferred but not required. Working Conditions: Normal office environment This position requires a background check and drug screen. Hiring Range: Starting pay begins at $21.70/hour based on experience Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment. College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees. College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law. To apply, visit https://cod.csod.com/ux/ats/careersite/4/home/requisition/2345?c=cod jeid-ddf6c5e9a9bfd946868e7a87e1ad334e