Senior Administrative Assistant (Wage)

Responsibilities:

• Compile template and scheduling data for preparation, editing and analysis for senior leaders.
• Serve as a point of contact for scheduling templates and coordination with local clinic access personnel and providers.
• Schedule and coordinate meetings, educational events, and travel. Monitor calendars, bringing pertinent items and dates to the attention of medical professional personnel.
• Provide advanced administrative coordination to support office operations and special projects.
• Provide assistance to department leadership to ensure operations are executed on schedule, provide facilities support and resources are used efficiently.
• Arrange business travel, coordinate meetings, and support agenda management and expense tracking.
• Review and answer correspondence, screen callers and visitors, and handle confidential matters.
• Manage electronic files and produce/edit reports and documents.
• Organize meetings and materials for special events.
• In addition to the above job responsibilities, other duties may be assigned.

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029

To apply, please submit an application online at https://jobs.virginia.edu and attach a current CV/Resume and Cover Letter. Search on requisition number: R0069929.

The University will perform background checks on all new hires prior to employment. A pre-employment health screen is required for this position.

Anticipated Position Compensation: $27.00 Hourly

Questions related to the application process may be directed to Brandi Shifflett, Sr HR Specialist at brc2s@virginia.edu.

Qualifications:

• High School diploma with four years of relevant experience is required. Bachelor's may substitute for experience.
• Must have excellent written and verbal communication skills.
• Must be detailed-oriented with strong organizational skills and have the ability to manage multiple tasks in a busy environment.
• Strong computer skills and proficiency in MS Office (Publisher, Word, Outlook and Excel) is required.

Preferred Qualifications:

• Administrative experience in an academic or clinical environment.
• Demonstrated use of medical clinical support software such as EPIC, QGenda, or Lightning Bolt.
• Familiarity with clinical scheduling and provider templates and resulting metrics for scheduling performance
• Sustained independent or supervisory experience.

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require walking some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.