Admin Assistant 3

The Department of Molecular Genetics
and Microbiology is seeking a driven person for our Administrative Assistant 3
position. This position will provide daily programmatic, operational, and
administrative support to the department and its faculty and their lab
staff as they work on new and ongoing research for current grant funds, pilots,
collaborations, extramural funding projects etc. The selected candidate will
report directly to the Department Administrator.

This position will
assist with, but not limited to the following:

• Scheduling and creating agendas for various meetings as
  well as generating minutes and tracking meeting attendance.

• Being a liaison between distinct departments, and/or
  external constituencies to organize such meetings appropriately according
  to effective times.
• Organizing seminars and symposia in-house related to
  P20 funding, therefore utilizing communication channels via list-servs on
  UNM-HSC campus.
• Processing time entry for exempt and non-exempt
  faculty, staff and students.
• Working with HR and UNM Jobs for creating job postings.
• Assisting faculty and staff with grant continuation and
  new grant submissions with Pre-Award Office, creating Internal Budget
  Worksheets, Award Budget Sheets, etc. This role will support grant and/or
  proposal writing as appropriate to the objectives and funding nature of
  the Request For Applications per funding institute.
• Assisting with making travel arrangements for
  individuals attending conferences.
• Processing financial reimbursements for faculty &
  staff that are attending conferences, including external constituencies
  who may attend organized symposia/seminars or facility workshops.
• Utilizing Smartsheet, tracking and placing orders as
  requested by lab staff and approved by faculty, via PCard and Purchase
  Orders. This role will assist with the purchase of equipment for ongoing
  research as well as service contracts, equipment maintenance, and other
  projects as determined by the needs of the department.
• Creating maintenance work orders within the department
  for various needs.
• An individual with a strong work
  ethic, efficient teamwork, and a self-starter is vital. For such a position,
  the ability to set and self-manage priorities, as well as adapt to change and
  last-minute work assignments is essential in this fast pace environment. A
  cover letter, reflecting efficient writing skills is required to be considered
  for this position.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Good writing skills
• Attention to detail
• Knowledge of MS Office Suite

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.