Assistant Director of Gift Compliance

University of Arkansas
United States, Arkansas, Fayetteville
346 North West Avenue (Show on map)
Feb 24, 2025
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for "Find Jobs for Students". All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated). If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page. Closing Date: 02/21/2025 Type of Position:Project Management Workstudy Position: No Job Type:Fixed Duration of Project/Grant (Fixed Term) Work Shift: Day Shift (United States of America) Sponsorship Available: No Institution Name: University of Arkansas, Fayetteville Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance Arkansas and build a better world through education, research and outreach by providing transformational opportunities and skills, promoting an inclusive and diverse culture and climate, and nurturing creativity, discovery and the spread of new ideas and innovations. The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life. As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary. Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening. If you have a disability and need assistance with the hiring process, please submit a request via the Disability Accommodations \| OEOC \| University of Arkansas (uark.edu) : Request an Accommodation. Applicants are required to submit a request for each position of which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at 479.575.5351. Department:Gift Administration Department's Website: Summary of Job Duties:University Advancement advances the mission of the University of Arkansas by raising private gift support from alumni, friends, parents, foundations, corporations, and other institutional supporters. Working in philanthropic partnership with academic leaders and volunteers, Advancement team members are determined to advance the people, work, and impact of the greater whole at the University of Arkansas. The Advancement team is committed to a donor-centric approach to philanthropy and every team member plays a vital role in providing benefactors with the service and attention that ensures an exceptionally positive and fulfilling philanthropic experience. The Assistant Director of Gift Compliance serves as a strategic partner and colleague of the Advancement team and supports the growth and development of philanthropy and engagement at the University of Arkansas. The Assistant Director oversees gift compliance for the office of Gift Administration and in accordance with industry standards, manages the comprehensive policies, processes, and daily tasks related to gift acceptance, documentation, reporting, and compliance. This position works to strategically balance donor intent with the mission of the University of Arkansas. The Assistant Director administers the gift agreement processes, procedures, and best practices, ensuring agreements are compliant, reliable, and meet all requirements for administration and donor intent. From the outset of a gift agreement, and to assure successful receiving of gifts, the Manager maintains collegial relationships and seeks out proactive measures to work with and assist colleagues in Gift Administration, front-line fundraisers, the Proposal Writer, the University of Arkansas and the University of Arkansas Foundation ledgers, and general counsel's office. Reporting directly to the Director, Gift Administration, the Assistant Director embodies the competencies and values of Advancement. Other duties as assigned. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others. Qualifications: Minimum Qualifications: Bachelor's Degree from an accredited institution or the equivalent combination of education and experience Applicable equivalencies may be considered on the above qualifications. Two years full-time professional experience working within compliance administration, banking, finance, paralegal, accounting, auditing, or related experience in a fiscal, financial, or business office Proficiency in Microsoft Office Suite Experience with project management Experience with CRM databases or the creation of financial reports and storage of financial data Experience with customer service and interacting with constituents, such as front-line fundraisers, donors, partners, volunteers, or other gift administration or related colleagues Preferred Qualifications: Advanced degree from an accredited institution of higher education Experience supervising, coaching, and advising others Proficiency in basic fundraising principles Full-time professional experience in a compliance role, specifically in philanthropy Training or practical knowledge of accounting and financial principles, gift compliance or gift administration in the nonprofit or higher education setting Proficiency in Salesforce CRM database(Affinaquest) Familiarity with Workday Knowledge, Skills & Abilities: Knowledge of financial laws, regulations, and compliance requirements Knowledge of financial accounting and reporting Knowledge of managing and identifying regulatory risks and creating internal controls that manage and measure these risks Knowledge of donor database systems or financial reporting systems Knowledge of University policies, guidelines, and processes Skill in a high level of tact and diplomacy Skill to collaborate and build long-lasting relationships with colleagues, while demonstrating resourcefulness and problem-solving Skill in project management, working smart, and constantly seeking to improve and streamline Skill in etiquette, awareness of self and others, and working for the success of the team Skill in thinking critically and exercising mature judgment in identifying problems and generating solutions Excellent written, verbal, interpersonal and presentation communications skills Ability to act with integrity, maintaining a high level of character and professional attitude Ability to take care in handling and processing sensitive information in the strictest confidence Ability to hold oneself accountable, accept responsibility, and follow through, ensuring donors and colleagues are provided excellent service Ability to exemplify trustworthiness showing strong personal integrity, work ethic, confidentiality, and discretion Ability to listen well and effectively expresses thoughts and ideas and have respect for all colleagues even in situations where there are different thought and opinions Ability to prioritize, organize and take initiative to meet deadlines with great attention to detail, organization, and accuracy Ability to seek answers and ask for help when unclear Ability to travel as needed Additional Information: This position is renewable annually based on continued need for the position, availability of funding, and satisfactory job performance. Salary Information: Commensurate with education and experience Required Documents to Apply: Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume Optional Documents: Proof of Veteran Status Recruitment Contact Information: Julia Menke, Sr. HR Partner, jmenke@uark.edu Crystal Ellis, HR Recruiter, ce031@uark.edu All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact. Special Instructions to Applicants: Pre-employment Screening Requirements:Criminal Background Check, Financial Credit Check, Sex Offender Registry The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds inclusion, opportunity, educational excellence and unparalleled access for all. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act. Constant Physical Activity:N/A Frequent Physical Activity:N/A Occasional Physical Activity:N/A Benefits Eligible:Yes