LEGAL SECRETARY

BID/JOB ANNOUNCEMENT

LEGAL SECRETARY

Department of Law

Federal Civil Rights Litigation (FCRL) Division

Number of Positions: 1

(Additional vacancies are possible pending budget approval)

Starting Annual Salary: $60,720

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5.

Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en

AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Applications for this position will be accepted beginning 2-24-25 until 11:59pm CDT on 3-10-25

Under general supervision, performs specialized and confidential administrative and secretarial support to attorneys in the Federal Civil Rights Litigation (FCRL) Division, and performs related duties as required.

Essential Duties:

* Schedules meetings and maintains the supervisor's appointment calendar

* Screens office visitors and telephone calls, takes messages and responds to inquiries and complaints forwarded to the supervisor's office

* Uses word processing, spreadsheet and related desktop software to format and generate a variety of complex legal documents and correspondence including answers, answers to interrogatories, and responses to motions for summary judgment

* Organizes and maintains legal, confidential and administrative files

* Creates and maintains databases to track pending cases and assignments

* Prepares documents for court filings and warehousing

* Proofreads and edits legal documents for grammatical, spelling and formatting errors

* Relays supervisor's directives to staff and ensures their execution for efficiency of work operations

* Works on special projects and handles special assignments, as required

* Prepares statistical and work activity reports on unit operations

Additional duties may be required for this position.

Location: Law Department-2 N. Lasalle, Suite 420

Division: FCRL

Days Off: Saturday and Sunday

Shift: Monday-Friday

Hours: 9:00 am to 5:00 pm

(Shift may vary due to the needs of the operation)

THIS POSITION IS IN THE CAREER SERVICE

Three years of work experience in operating personal computer equipment, preferably in a law office, or an equivalent combination of training and experience.

Licensure, Certification, or Other Qualifications

* Typing at a skill level of 50 words per minute is required.

NOTE: A copy of your official transcripts, professional license, or training certificates will be required at the time of interview, if applicable.

Selection Requirements: This position requires applicants to successfully pass a written job knowledge test and complete an interview. The test results will be sent out by the Department of Human Resources after the test results have been analyzed and compiled. Candidates who pass the exam will be selected for an interview. The interviewed bidders receiving a passing score on the exam and possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement.

For Information on our employees benefits please visit our benefits website at:

https://www.chicago.gov/city/en/depts/fin/benefits-office.html

For Information on our salary and title structure visit our classifications website at:

https://www.chicago.gov/content/dam/city/depts/dhr/supp_info/JobClassification/2025_Classification_and_Pay_Plan.pdf

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. The Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity and Military Friendly Employer.

City of Chicago

Brandon Johnson, Mayor