Administrative Assistant

The Financial Assistant plays a critical role in managing the organization's financial transactions, including contributions, accounts payable, accounts receivable, and cash receipts. This position ensures accurate record-keeping, timely processing of payments, and financial reporting, while maintaining confidentiality and upholding the integrity of financial data.

• Associate degree or higher in accounting, finance, or a related field.
• Minimum of three years of bookkeeping experience.
• Experience with Client/Realm software preferred.
• Proficiency in Microsoft Office Suite, with strong Excel skills (VLOOKUP and Pivot Tables prefferred).
• Excellent written and verbal communication skills.
• Strong attention to detail, organizational skills, and the ability to multitask in a dynamic environment.
• Ability to handle sensitive financial and personal information with discretion.
• Experience working in a church or faith-based organization is a plus.

• Accurately record and maintain member contribution records.
• Update and reconcile contribution data with the general ledger.
• Generate and distribute contribution statements.
• Address member inquiries regarding contributions and provide necessary adjustments.

• Review invoices and check requests for proper approval and coding.
• Process invoices and payments in a timely manner.
• Generate and distribute payment checks.
• Communicate with vendors and parishioners regarding payment inquiries.
• Generate and distribute facility use invoices.
• Record and apply payments to accounts.

• Collect, count, and record miscellaneous receipts.
• Maintain accurate petty cash records.
• Assist in counting loose offerings and preparing deposits.
• Process remote check deposits and manage cash deposits at the bank.

• Record member pledges and maintain accurate records.
• Generate financial reports as requested.

• Attend weekly staff meetings and monthly Finance Team meetings.
• Assist auditors with financial documentation during the annual audit.
• Provide phone coverage and general administrative support as needed.