Contract Documentation Specialist

Spectraforce Technologies
United States, Illinois, North Chicago
Mar 05, 2025
Job Title: Contract Documentation Specialist Length of Contract: 6 months Location/Site: Lake County,IL Onsite; 100% onsite Description: The Contract Requisition Specialist is responsible for maintaining essential contract electronic documents/data in the contract database in compliance with Corporate Purchasing, Finance, and OEC policies. Must be able to use critical thinking skills to work independently under minimal direction from Contract Operations Management to evaluate, manage, and prioritize contract processing tasks from pre-negotiated contracts through execution. Responsibilities Requisition processing of Purchase Order (PO)/PO creation, including a solid understanding of any auditable documentation needed for PO. Process new suppliers through the Ariba and DSP systems. Recognize and resolve vendor management issues to maintain system integrity (e.g., wrong supplier chosen by requisitioner). Comprehending fundamental contract content and purpose to verify that the requisition was created properly and independently make the decision to reject or approve. Independently Approve POs for service agreements within delegated limits. Assist with the resolution of higher dollar agreements that have compliance issues. Primary interface with shopping cart requisitioners and PO approvers to identify and/or troubleshoot requisition issues (vendor issues, documentation issues, compliance issues). Process Purchase Order Change Notice requests according to guidelines established. Demonstrate operational expertise with contract workflow management system and PO system. Communicate with internal and external stakeholders regarding transactions status and/or guidance on how to proceed with specific transactions to completion. Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Qualifications High school diploma or GED is required. Must have 2 or more years of experience in pharmaceutical industry with an emphasis on the business (i.e., contracting, outsourcing, finance) or related field. Strong experience in SAP, contract management database, and vendor management program. Must be able to work with multiple complex computer programs to complete the contract execution process within departmental timelines and within auditable standards. Excellent communication skills, both verbal and written, with highly demonstrated quality customer service. Self-motivated and capable of working well within a team-oriented environment. Ability to work in a fast-paced environment and adapt to change in a positive manner.