Administrative Support Assistant

University of Georgia

retirement plan

United States, Georgia, Athens

Feb 26, 2025

Posting Details

Posting Number	S13313P
Working Title	Administrative Support Assistant
Department	CAES-Agricultural & Enviro Sci
About the University of Georgia	Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.
About the College/Unit/Department
College/Unit/Department website	https://www.caes.uga.edu/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8am-5pm with additional hours as assigned by supervisor if needed.
Advertised Salary	$45,0000, Commensurate with Experience
Posting Date	02/26/2025
Open until filled	Yes
Closing Date
Proposed Starting Date	05/01/2025
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Office/Clerical Lead
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Preferred Qualifications	Five years of administrative experience Experience within UGA
Position Summary	This position is directly responsible for providing administrative support for the College of Agricultural and Environmental Sciences ( CAES) Office of the Dean and Director, including the Dean and other office staff. This position is housed in the CAES Office of the Dean and Director and works in partnership with the Associate Deans of Research, Extension, and Academic and Faculty Affairs to carry out the College's land grant mission. The College has over 3,000 regular employees, located among three main campuses, 11 research and education centers and farms, five 4-H camps, and 159 counties.
Knowledge, Skills, Abilities and/or Competencies	Ability to remember details, accurately analyze information and arrive at appropriate conclusions. Ability to communicate effectively verbally and in writing to a wide constituent base. Ability to work in an office environment with frequent interruptions and irregularities in the work schedule. High level of professionalism and confidentiality.
Physical Demands	Lift and/or move up to 30 pounds. Driving as needed to perform job duties. Work weekends and some extended hours, including travel, during scheduled events.
Is driving a responsibility of this position?	Yes
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	Yes
Does this position require a P-Card?	Yes
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Administrative Support for Dean's Office

Prepare weekly meeting materials for the Dean and Director including compiling meeting agendas, supporting documents, and relevant notes.
Create, organize, and maintain both digital and physical filing systems, ensuring all documents are properly stored and easy to access.
Manage travel arrangements for Dean and Director and Dean's Office staff, including flights, lodging, rentals and associated reimbursements.
Assist Chief of Staff and Director of Government Relations and Government Affairs with planning and implementing office events, including annual retreats, tours, professional development activities and workshops, etc.
Arrange meeting logistics, including booking conference rooms, managing catering needs, coordinating virtual meetings, preparing agendas, and gathering materials for meetings.
Provide administrative support for specific projects, including research, document preparation, and timeline tracking.
Maintain an up-to-date contact list for key contacts, stakeholders, and external partners, ensuring the Dean's Office staff has easy access to this information.

Percentage of time

Duties/Responsibilities

Office Management

Greet and direct visitors, clients, or contractors, ensuring a professional and welcoming office atmosphere.
Serve as the first point of contact for incoming phone calls, answering in a polite, professional, and efficient manner; direct calls to the appropriate staff member or department, or take detailed messages when necessary.
Monitor office supplies inventory and reorder materials as necessary, including office stationery, printer supplies, and other essentials.
Implement systems to organize office supplies, equipment, and documents, ensuring everything is stored and easily accessible.
Process invoices and expense reports for payment in coordination with the CAES Business Office.
Hold a UGA P-Card and adhere to policies for purchases and payment.

Percentage of time

Duties/Responsibilities	Other duties as assigned.
Percentage of time	10