Office Manager

As an Office Manager, the candidate will perform a variety of administrative, HR, facility management, project management, and marketing tasks. We are seeking a highly organized, detail-oriented, and energetic individual to join our team. This role offers flexibility and the potential to transition from part-time to full-time.

Responsibilities:

• Ordering office supplies
• Coordinating with building management
• Organizing staff events
• Managing travel arrangements, records, and reimbursements
• Organizing weekly staff meeting notes and other administrative documentation in OneNote
• Reporting building issues to management
• Coordinating parking passes, access fobs, and fitness center access for staff
• Working with the IT vendor to handle service calls and equipment maintenance
• Maintaining an inventory of IT assets
• Supporting recruiting, onboarding, and offboarding processes
• Assisting with the performance appraisal process and recordkeeping
• Managing staff training records (e.g., HIPAA compliance)
• Supporting project initiation and completion tasks
• Scheduling meetings and maintaining project tracking materials
• Assisting with the creation and distribution of newsletters via MailChimp
• Maintaining website updates and managing content distribution
• Researching federal and state government work opportunities
• Monitoring and maintaining a spreadsheet of opportunities
• Supporting senior managers in pursuing marketing efforts

Work Schedule:

• Part-time, 3 days a week (Monday, Wednesday, Thursday)
• Core hours: 9:30 AM - 6:30 PM