Administrative Specialist - MN Center for Philosophy of Science

Position Overview:
Bargaining unit consideration begins on 2/25/25 and ends on 3/4/25.
Schedule: 30 hours per week, Monday through Friday.

The Minnesota Center for Philosophy of Science (MCPS) seeks to hire an Administrative Specialist (1826: LR-Clerical) responsible for supporting the Principal Investigator (PI) on the MCPS research project "Consortium for Advancing a Science of Purpose" (CASP). The Administrative Specialist is responsible for booking venues, menus, and accommodations for all conferences, workshops, and events related to CASP, along with collecting, documenting, and submitting related travel reimbursements and processing honoraria. This position reports to and works closely under the direction of the project PI and MCPS Director, Alan Love.

This is a 75% time position (30 hours/week). Flexible work arrangements can be negotiated. This position is temporary with an expected end date of 12/31/2025.

The Minnesota Center for Philosophy of Science is located on the West Bank of the Minneapolis campus of the University of Minnesota. We offer a flexible working environment and encourage Center members, visitors and staff to engage in the vibrant intellectual community of faculty, postdocs, and graduate students created by the diverse interest groups, colloquia, and other activities the Center organizes.

Job Duties/Responsibilities:

Plan workshop/conference/summit communication and organization (70%)

• Research and book event venues at locations across North America and Europe
• Oversee event catering
• Plan event administration communications for different consortium member groups and partners, including outside commentators
• Work closely with PIs of consortium member projects while organizing local event
• Coordinate travel arrangements for consortium members (airline reservations, hotel reservations, and meeting registration) related to conferences and
  workshops on the project.
• Point of contact for travel expense inquiries
• Keep records of expenses

Financial Administrative Support of Faculty and the grant (20%)

• Collect, prepare, and submit TDX tickets for reimbursements for conference and workshop travel for the consortium members, including foreign reimbursements
• Submit TDX tickets to process honoraria for consortium members and external participants related to different activities and events
• Monitor and track expenses against project budget and ensure compliance with grant requirements
• Coordinate with accounting staff to prepare, maintain, and present MCPS budgets and financial projection

Provide research and administrative support for CASP and faculty (10%)

• Stay current and maintain up-to-date information on University policies and procedures
• Assist all programs, as needed
• Other duties as assigned

Required Qualifications:

• High School Diploma/GED and two years of related office and administrative experience. Training/education may be substituted for some of the years of experience. Computer experience required. Specific knowledge/skills may be required.
• Experience supporting multiple professionals in a higher education setting.
• Experience supporting complex calendaring schedules using electronic calendaring methods and tools.
• Customer service experience supporting multiple professionals and interacting professionally with a wide and diverse range of people (e.g., executive leaders, faculty, staff, students, visitors, and vendors).
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, as well as Google calendar.

Preferred Qualifications:

• Experience in higher education, research setting.
• Experience working with complex, multi-institutional research projects.

About the College of Liberal Arts

Home to the arts, social sciences and humanities disciplines and programs, the College of Liberal Arts is the largest college in the University of Minnesota and comprises 31 academic departments, and over 20 interdisciplinary research centers and administrative/support units. CLA has over 1,300 faculty and staff spanning research, teaching, advising, outreach, and administrative functions. CLA units reside in over twenty buildings on the East Bank and West Bank of the Twin Cities campus. CLA enrolls nearly 13,000 undergraduate students, over 40% of the undergraduate enrollment on the Twin Cities campus, 1,400 graduate students, and has an annual all-funds budget of $290 million.

CLA is a destination for curious, compassionate individuals who are committed to making our increasingly interdependent and diverse global community work for everyone. That foundational commitment begins in our CLA Constitution. CLA is committed to increasing enrollment of underrepresented and under-resourced students, diversifying our faculty across all disciplines, recruiting, and retaining a diverse staff, and promoting the expression and exploration of diverse perspectives and viewpoints-so that we all gain the background knowledge and analytical skills we need to understand and respect differences.

Diversity, Equity, and Inclusion in CLA

Working in CLA

The Benefits of Working at the U

Pay Range: $21.69 - $25.81 per hour; depending on education/qualifications/experience

Time Appointment: 75% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).