Temporary Recruiting Assistant

JOB SUMMARY: The Recruiting Assistant will be main point of contact for the candidate during recruitment and the onboarding. The Recruiting Assistant will ensure a seamless and positive experience for candidates and new hires.

JOB ROLES AND RESPONSIBILITIES:

1. Coordinate and communicate with candidates throughout the interview and hiring process, ensuring a positive candidate experience.
2. Collaborate and provide administrative support to Talent Acquisition Team.
3. Review and interpret calendar availability; coordinate interviews based on availability.
4. Speak to the candidate to arrange the interview and ensure all materials needed for the interview are sent to the candidate before the interview.
5. Coordinating Interviews: Scheduling interviews between candidates and hiring managers, ensuring that all parties are aligned on timing and logistics.
6. Managing Candidate Communications: Communicating with candidates about their status, interview details, and next steps.
7. Facilitating Feedback and Decision-Making: Assisting in collecting and organizing feedback from hiring managers after interviews, helping to make informed hiring decisions.
8. Ensure the applicant tracking system (ATS) is accurate and always contains up-to-date information for each candidate profile.
9. Prepare offer letters for review and approval by the Talent Acquisition Team
10. Serve as the main point of contact after an offer is made and ensure new hires complete all onboarding activities.
11. Order background screens and conduct reference checks for potential hires.
12. Ensure all onboarding paperwork is completed by new hire, following up as appropriate.
13. Within first three days of employment, conduct I-9 form process.
14. Collaborate, coordinate, and communicate across disciplines and departments.
15. Ensure compliance with HIPAA regulations and requirements.
16. Demonstrate Company's Core Competencies and values held within.
17. Please note due to the exposure of PHI sensitive data, this role is considered to be a High Risk Role.