Dept Administrative Specialist

Grade: T23
The link below will give you information about the University's "T" salary structure.
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.
Learn more about the "T" salary structure.

Reporting to Department Chair for Pharmacy Practice and Assistant Dean for Finance and Administration, the Dept. Administrative Specialist provides administrative support to the Department of Pharmacy Practice and the Dean's Office.

Essential functions:
*Serve as first point of contact for Pharmacy Practice and the Dean's Office, greeting visitors, answering phone calls and routing them to the appropriate contact.
*Manage Kronos Time Management system for department.
*Schedule meetings and manage department calendars.
*Assist with faculty candidate and residency interviews.
*Assist new pharmacy faculty and residents with the on-boarding process including creating orientation schedules.
*Assist with coordination of special events including but not limited to: CPR/Immunization training, PREP week, interprofessional educational workshops.
*Draft miscellaneous correspondences and department memorandums.
*Manage classroom equipment and set-up on a daily basis.
*Act as liaison with physical plant for building maintenance.
*Order office supplies, maintain inventory & process invoices for payment, handle UPS supplies and outgoing packages; Follow up on late & incorrect orders.
*Managing classroom reservations via 25 Live.
*Administrative support to the department of pharmacy practice faculty including inputting exam questions into ExamSoft.

Performs other duties as assigned.

At Temple, you will find it easy to fit in while staying true to yourself. We value what makes each employee unique and strive to maintain a culture of diversity and inclusion. As an employee, you will enjoy our collaborative team-based culture that values innovation and creativity.
Visit https://careers.temple.edu/careers-temple to learn more about the benefits of working at Temple University.

Required Education & Experience:
At least two years of directly related administrative support experience. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:
*Excellent communication skills and the ability to communicate with a diverse group of stakeholders.
*Proficiency in Microsoft Office.
*Strong customer service skills.
*Demonstrated organizational skills and must be detail oriented.
*Strong critical thinking skills and must be able to work with minimal supervision.

Preferred:
*Bachelor's degree.
*Administrative experience in a higher education setting.

This position requires a background check.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

In accordance with the City of Philadelphia's COVID-19 mandate, all Temple University students, faculty, staff, and contractors working in a healthcare setting must be fully vaccinated before receiving authorization to work unless they have a medical or religious exemption approved by the University. An individual is considered fully vaccinated two (2) weeks following the second dose of the Pfizer or Moderna vaccine or two (2) weeks following a single dose of the Johnson & Johnson vaccine. Individuals who do not meet the University's vaccination or exemption requirement will be prohibited from working until proof of full vaccination or an exemption is requested and approved. For more information, visit the University's Vaccines web page at https://www.temple.edu/coronavirus/vaccines.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

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You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.