Congress Coordinator

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E atbcdme.com/careers

About the Role

As a Congress Coordinator, you'll play a vital role in shaping regional society events by managing approvals, payments, and contracts. Your knack for building partnerships and driving efficiencies will be key to delivering exceptional service. If you thrive in a collaborative environment and enjoy a challenge, this is the perfect opportunity for you!

You're Good At

• Managing multiple contracts and approvals with precision and attention to detail.
• Building and nurturing relationships with show organizers and key stakeholders.
• Effectively communicating complex information with clarity and professionalism.
• Utilizing technology tools like Cvent for managing event communications and reporting.
• Proactively identifying and solving challenges to enhance service delivery.

You Should Have

• A minimum of one year's experience in event planning or management, preferably with life science congresses.
• Experience working with vendors, including sourcing and negotiating contracts.
• Strong proficiency in Microsoft Office, especially Excel and Word.
• Knowledge of the pharmaceutical industry or experience with medical societies.
• Experience with attendee management, and managing room blocks.

You Should Know

• This role is virtual for candidates based in the US, and operates in the Eastern Time Zone
• There is minimal travel associated with this role.
• Cvent experience is preferred, as well as acollege degree or additional certifications related to event coordination.

Ready to make an impact? Join us in driving exceptional regional events and apply today!

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.

We've got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We're positive. You'll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Congress Coordinator is between $51,700 - $60,000.The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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