Financial Specialist II

University of Wisconsin Madison
$22.00 HOURLY
paid time off
United States, Wisconsin, Madison
21 North Park Street (Show on map)
Mar 04, 2025
Job Summary: The Department of Nuclear Engineering and Engineering Physics (NEEP) is in search of a Financial Specialist II. Under general supervision of the Academic Department Manager, the Financial Specialist provides financial management, transaction processing, and administrative support for the Department. This position is the main resource for Department activities relating to reimbursements, payments, and purchasing. The position serves as the first point of contact for Department faculty members, staff, and graduate students for advice, direction, training, and problem resolution relating to financial transactions and processes. Non-routine business is handled by this position to make it a truly broad and versatile service for meeting or resolving complex activities. From cancer and heart disease to clean energy and space travel, the Department of Nuclear Engineering and Engineering Physics integrates fundamental physics, mathematics, and engineering principles to solve critical societal problems, all while educating new generations of leaders. Our ultimate goal is to help find solutions for saving people and our planet, while simultaneously exploring technology designed to bring us closer to the rest of the universe. Responsibilities: Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. 20% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials 10% Creates general reporting for transactions 30% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies 20% Audits or reconciles original purchase documents with payments 5% Reallocates expenses to appropriate funding strings 5% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit 5% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences 5% Reviews transaction processing internal controls and recommends policies and procedures Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion Education: Preferred Associate's Degree Qualifications: REQUIRED 1+ year training and/or experience in business, accounting, or finance Proficiency with Excel and/or Google sheets PREFERRED 2 + years experience in business, accounting or finance Experience working in an academic setting Experience with procurement cards and/or purchasing processes Experience with expense reimbursements Must possess excellent customer service and professionalism; be courteous, respectful, responsive, cooperative. Must possess excellent organizational skills, a propensity for detailed accuracy, and the ability to organize and coordinate diverse activities. Work Schedule: 8:00 to 4:30 Work Type: Full Time: 100% This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. The anticipated hybrid work schedule will be up to two days remote, with 3 days onsite after an initial training period Appointment Type, Duration: Ongoing/Renewable Salary: Minimum $22.00 HOURLY Depending on Qualifications Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/) Additional Information: The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. University sponsorship is not available for this position. How to Apply: Please click on the "Apply Now" button to start the application process. To apply, you will be asked to submit a cover letter and resume addressing your interest in working in the Nuclear Engineering & Engineering Physics department. Please ensure that the resume and cover letter address how you meet the required/preferred qualifications outlined in the job summary. Contact: Dina Christenson dina.christenson@wisc.edu 608-263-5966 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. Official Title: Financial Specialist II(FN007) Department(s): A19-COLLEGE OF ENGINEERING/Nuclear Eng & Eng Physics Employment Class: University Staff-Ongoing Job Number: 312299-CP The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.