Congress Specialist, Logistics

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 50+ countries across the world, BCD M&E's team of 1,800+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can't guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E atbcdme.com/careers

About the Role:

Join our dynamic team as a Congress Specialist, Logistics, where you'll play a pivotal role in ensuring smooth operations for our congress events. You will manage supplier relationships, coordinate essential logistics, and contribute to making each event a success. If you thrive in a fast-paced environment and are passionate about event management, this is the perfect opportunity for you!

As a Congress Specialist, Logistics, you will:

• Source and communicate with suppliers to secure dinner arrangements and ground transportation.
• Prepare and manage all compliance documentation and printed materials for congresses.
• Serve as the primary contact for clients on all logistical inquiries.
• Maintain accurate records and updates in our technology tools, including Cvent.
• Collaborate with our internal planning team to ensure deadlines are met and events run seamlessly.

You're Good At:

• Managing supplier relationships and negotiations.
• Detail-oriented task management and multi-tasking in a fast-paced environment.
• Utilizing technology tools for effective event planning and coordination.
• Communicating professionally with clients and stakeholders.
• Adapting to changes and troubleshooting issues as they arise.

You Might Also Have:

• A college degree preferred.
• At least 3-5 years of experience in congress or convention planning.
• Minimum 3 years in account/client management or vendor negotiation.
• Strong customer service background, with pharmaceutical industry experience as a plus.
• Proficiency in Microsoft Office and experience with event technology tools (Cvent).

You Should Know:

• Working hours may vary; flexibility is required, including some weekends and extended hours.
• Occasional travel may be necessary to support event logistics.

Are you ready to take your career to the next level and make a significant impact in the event planning field? Apply now to join our enthusiastic team!

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

The diversity of roles across BCD M&E's global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career - there's always room to move.

We've got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We're positive. You'll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

We carefully consider a wide range of compensation factors, including your professional background and experience. The salary range for candidates in applicable jurisdictions in the US for the position of Congress Specialist, Logistics is between $57,000 - $62,000. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.

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