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The Business Operations Specialist provides high level support to the Office of Academic Support Programs and Services. This position monitors, processes, reviews, and approves transactional activities related to budgets, grants, human resources, and procurement processes. Oversees budgetary processes and grant activities to ensure compliance and to facilitate area goals. Provides administrative support for the Office of Academic Support Programs and Services and leadership as assigned.
Job Description Typical duties include but are not limited to:
- Provides high-level support of day-to-day business operations, including budget and grant oversight, finance, human resources, procurement, contracts, and accounts payable.
- Monitors assigned account balances, budget activity, and grant expenditures across the department to ensure sufficient funds for program requirements. Initiates budget transfers, amendments, accounting adjustments, and grant compliance activities.
- Ensures proper allocation of grant funds, timely reporting, and adherence to grant requirements. Supports the preparation and submission of grant financial reports and ensures that grant funds are spent in accordance with funding guidelines.
- Provides administrative support for the office and leadership as assigned, including scheduling/calendar management, responding to calls, greeting and directing visitors, and dealing with administrative problems and inquiries.
- Initiates and/or approves human resources transactions, including hires, job edits, compensation changes, Period Activity Pay, and employee separations.
- Initiates and/or approves procurement transactions including requisitions, receipts, p-cards, spend authorization requests, and expense reports.
- Researches and responds to questions and issues regarding finance, budget, human resources, or procurement transactions for assigned departments and/or college. Escalates complex issues to leaders within department.
- Assists with special projects as assigned, such as year-end closeout, data validation, mass data corrections, grant audits, and other financial oversight tasks.
Other Duties:
- Other job-related duties as assigned.
Additional Job Description Required Qualifications:
- This position requires a high school diploma and four years of full-time experience directly related to the job functions.
- Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
- Any appropriate combination of relevant education, experience, and/or certifications may be considered.
Preferred Qualifications:
- Bachelor's Degree from an accredited institution in Accounting, Business Management, Finance, or closely related field.
- Experience working in budget oversight/management.
- Experience with grant oversight.
- Work experience in a higher education setting.
- Experience with Workday Finance and HCM modules.
Knowledge, Skills & Abilities:
- Knowledge of basic bookkeeping, budget, human resources, and/or procurement principles.
- Knowledge of or ability to learn Workday Finance and HCM modules.
- Skill in completing assignments accurately and with attention to detail.
- Ability to work successfully as both a member of a team and independently with minimal supervision.
- Ability to take initiative to plan, organize, coordinate and perform work in various situations when numerous and competing demands are involved.
- Ability to accurately prepare and maintain records, files, and reports.
- Ability to collect, analyze, organize and present complex financial data in a meaningful manner.
Pay Grade 15 Applications received prior to March 17, 2025, will receive priority review.
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Florida Gulf Coast University
Mar 05, 2025