Department Administrator Supervisor

Rutgers University

United States, New Jersey, Newark

Mar 06, 2025

Position Details

Position Information

Recruitment/Posting Title	Department Administrator Supervisor
Job Category	Staff & Executive - Administrative & Support
Department	SASN - Center for Molecular & Behavioral Neuroscience (CMBN)
Overview	Our brains determine who we are; how we see, hear, and smell, how we move, touch, and talk, how we remember and forget, how we feel, expect, and plan. The mission of the Center for Molecular & Behavioral Neuroscience ( CMBN) of School of Arts & Sciences, Newark ( SASN) is to advance understanding of the brain's structure and function through excellence in neuroscience research and training.
Posting Summary	Rutgers University-Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise is seeking a Department Administrator SPVR for the Center for Molecular and Behavioral Neuroscience ( CMBN). Reporting to the Co-Director of CMBN, this Department Administrator is responsible for the administrative, personnel, and business functions of CMBN. This position is responsible for and not limited to the following. Coordinating and overseeing administrative functions and operations. Managing human resources and payroll. Supervising Center staff. Responsibility for funds, including restricted, unrestricted, grant, and faculty projects. Reconciles accounts. Oversees support for academic programs. Must be able to work in a fast-paced, deadline-driven, stakeholder-focused team environment and skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University community.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.
FLSA	Exempt
Grade	05
Position Salary
Annual Minimum Salary	69031.00
Annual Mid Range Salary	87377.00
Annual Maximum Salary	105722.00
Standard Hours	37.50
Union Description	Admin Assembly (MPSC)
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Requires a bachelor's degree; or an equivalent combination of education and/or experience that demonstrates comprehensive knowledge and understanding of administration. Also requires a minimum of two years of relevant experience in an administrative function, excellent written and oral communication skills, organizational skills, and strong computer literacy.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Requires excellent problem-solving skills and the ability to manage multiple tasks simultaneously and function autonomously with limited supervision. Ability to assess situations quickly and proactively identify and implement solutions to problems.
Preferred Qualifications
Equipment Utilized	Regularly and extensively uses MS Office Suite, Cornerstone, Discoverer/Tableau, Infosilem Data Collection Utility (DCU), Course Scheduling System, REGIS, ROCS, RAPSS, Researcher's Dashboard, HCM, ECRT, SASN appointments system, Grad Portal, Sakai, Canvas, and knows or will learn any and all systems Rutgers University (RU) uses for human resources and payroll, budget, academic and student support, proposal submissions, grants management and accounting, travel and expense reimbursement, parking, procurement, telephones, recruitment, performance management, absence reporting, course scheduling, facilities and space management, web and social media; and knows or will learn all the equipment, software, and specialized materials needed to support the effective and efficient performance of this position.
Physical Demands and Work Environment	Fast-paced, deadline-driven, stakeholder-focused, confidential team environment with the requirement to skillfully and professionally handle multiple shifting priorities, interacting successfully with various individuals and stakeholders at all levels of the University community. Must be able to handle interruptions and quickly reestablish focus on the multiple tasks at hand continually.
Special Conditions

Posting Details

Posting Number	25ST0494
Posting Open Date	03/06/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement