Investment Operations Assistant

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Mar 07, 2025

Position Information

Posting date	03/06/2025
Closing date
Open Until Filled	Yes
Position Number	1011040
Position Title	Investment Operations Assistant
Department this Position Reports to	Investment Ofc
Hiring Range Minimum	Please Inquire.
Hiring Range Maximum	Please Inquire.
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule	This position offers a hybrid work arrangement with an expectation of working at the Hanover, NH, Dartmouth office a minimum of three days per week. The remaining two days per week may be performed at a non-Dartmouth location. There will be times that on-site presence will be required for the full work week.
Location of Position	Hanover, NH 7 Lebanon Street, Suite 313,
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	The position is focused on providing general administrative and operational support for the Investment Operations team and the COO, including but not limited to meeting scheduling, office inquiries, office management responsibilities, travel/event planning, document management, preparation of certain reporting and tracking of information, data requests, systems enhancements and onboarding, and other project-based work as needed.
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 2-3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	* Strong interpersonal and communication skills * Extremely reliable * Working knowledge of Microsoft suite of products including email, calendaring, Word, Excel, Powerpoint, and Sharepoint * Highly organized, detail-oriented and proven ability to multi-task and respond to changing priorities * Comfortable working with systems, data and leveraging technology to improve workflows and outcomes * Ability to work independently * Solutions-oriented; ability to think outside of the box and leverage resources efficiently and appropriately * Demonstrated interest to learn and confidence to ask questions
Preferred Qualifications	Experience working in the investment management industry or working knowledge of investments, finance, or a related field.
Department Contact for Recruitment Inquiries	Heather Huff
Department Contact Phone Number	603.646.9095
Department Contact for Cover Letter and Title	Heather Huff, COO Investment Office
Department Contact's Phone Number	603.646.9095
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/77974

Key Accountabilities

Description

Responsible for the day-to -day administrative activities for the Hanover office including but not limited to communicating with other departments to schedule meetings, managing the readiness and appearance of the Hanover Office, IT trouble shooting and issue resolution, supplies order management, emergency preparedness, and mail services. Assists with formatting presentations or materials and other documents as requested involving Microsoft applications, Adobe, etc. Notarizes documents as needed or facilitates the notary process. Serves as a resource and works closely with Boston-based colleagues to ensure close collaboration between offices in administrative functions, processes, recruiting or event planning.

Percentage Of Time

Description	Assists with information requests or administrative processing related to accounting, investment operations, audit or compliance activities, and ad-hoc projects as requested.
Percentage Of Time	15

Description	Responsible for document management using third-party software solution and Microsoft Sharepoint.
Percentage Of Time	25

Description	Participates in projects to evaluate, enhance and/or onboard new system applications to support the work of the Investment Office. Participates in and or facilitates other project-based work and assignments, including supporting the work of DCIO team members who are contributing to other activities/committees across the College
Percentage Of Time	10

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned