Grant Accountant

Vaco
$35.00 - $40.00 / hr
United States, Florida, Miami
Mar 08, 2025
Vaco is seeking a Grant Accountant for a well-known non-profit. This person can sit fully remote. Ideal candidate will come with heavy grant processing. Position Summary Seeking an experienced and detail-oriented Accountant to manage and oversee the financial operations of the organization. This position is critical in maintaining financial integrity, supporting grant management, and contributing to the organization's budgeting, auditing, and overall operational success. The Accountant will work closely with the CFO and other departments to ensure accuracy, compliance, and alignment with organizational goals. Essential Duties and Responsibilities Accounts Payable and Receivable Verify and process payments to vendors, ensuring charges are assigned to appropriate accounts. Manage the vendor purchasing and invoicing system. Issue checks to vendors and process scholarship requests. Reconciliation and Financial Reporting Reconcile bank accounts monthly, verify deposits, and address inquiries with financial institutions. Reconcile and maintain all balance sheet accounts, including investment and corporate credit card accounts. Collaborate with the Development team to reconcile accounts in Raisers Edge, including grants and donations. Prepare journal entries and assist with monthly closings and preparation of financial statements. Grant Management Process monthly billing for public grants, including federal, state, and local reimbursements totaling $1.5M annually. Track staff time allocations for grants and generate biweekly grant allocation reports. Assist with grant budgets and monitoring processes. Budgeting and Auditing Assist in the development and management of the annual organizational budget. Prepare audit schedules, provide supporting documentation, and support external auditors during annual audits. Fixed Assets and Tax Compliance Maintain and update the fixed asset schedule. Prepare, review, and distribute year-end 1099 forms to contractors and entities. Bank Liaison and Cash Flow Management Act as a liaison with financial institutions for positive pay, ACH, and wire payment issues. Monitor and resolve discrepancies related to fees, returned checks, and other bank issues. Ensure daily deposits and maintain healthy cash flow by advising the CFO on funding needs. Other Responsibilities Research and interpret financial data to answer accounting and financial questions. Protect organizational value by maintaining confidentiality. Support major organizational events and leadership transitions. Perform other duties as assigned by the CFO. Qualifications and Skills At least 3 years of accounting experience, preferably in a non-profit organization. Strong knowledge of GAAP, FASB standards, and Sarbanes-Oxley compliance. Proficiency in QuickBooks, Raisers Edge, and advanced Microsoft Excel. Exceptional organizational skills and attention to detail in a fast-paced environment. Analytical and problem-solving abilities with strong interpersonal and communication skills. Commitment to diversity, equity, and inclusion as core organizational values. Work Environment and Physical Requirements Office-based environment with occasional responsibilities at event venues. Ability to remain stationary for extended periods and operate standard office equipment. Flexibility to work after hours for events or deadlines. Personal Attributes High level of integrity and professionalism. Ability to effectively manage multiple priorities. Commitment to organizational goals and excellence in execution. Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.