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Part-Time Executive Administrative Assistant for Brightwater: A Center for the Study of Food

Northwest Arkansas Community College
$18.00 per hour with a maximum of 19 hours per week
United States, Arkansas, Bentonville
801 Southeast 8th Street (Show on map)
Mar 10, 2025
NorthWest Arkansas Community College (NWACC) provides quality and affordable higher education to empower lives and strengthen communities within Northwest Arkansas and surrounding areas. As the largest community college in Arkansas, NWACC is recognized as a leader in education. NWACC offers a full range of associate degrees, certificates and workforce training programs that prepare students for rewarding futures and careers. NWACC employees are dedicated to fostering a diverse educational community and cultural learning environment that supports student success. The Executive Administrative Assistant is a highly visible position responsible for welcoming and greeting community VIPs, students, customers, and visitors to the Brightwater facility. Under the direction of the Brightwater Business Office Mana ger, the Executive Administrative Assistant performs general administrative responsibilities and assists the Executive Director and senior staff in day-to-day tasks. The Executive Administrative Assistant needs to have excellent organizational and customer service skills. Due to interaction with students, employees, and the college community, this role is located on-campus at the beautiful Brightwater facility. This position is projected to work up to 19 hours per week when scheduled. The work hours can be coordinated with the Business Office Manager. Essential Duties Administrative Provide direct clerical support for the Brightwater Executive Director. Manage systems and train team members on point of sale and scheduling tools such as Touchnet/Market Place/Square programming inputs for Brightwater merchandise, community classes, and public events. Oversee classroom, conference room, and event space management. Manage the Brightwater organizational email account, ensuring student and public inquiries are addressed or forwarded to the appropriate individuals. Greet students and visitors, assess their needs, and answer or refer questions to appropriate Brightwater staff members. Schedule appointments and consolidate the main campus and Brightwater calendars, ensuring all events, classes, and meetings are recorded. The initial point of contact for Brightwater event, community, and student inquiries, bringing that information to the Events Committee as a sitting member for action. Coordinates with IT, Marketing, Finance, and other NWACC administrative assistants when necessary. Performs any other related duties as required or assigned. Organizational Support Assist the business office manager in overseeing tasks for the PT Front Desk Administrative Assistant and/or PT Front Desk Work Study. Assist with mass student communications, including job postings, mail chimp notifications, and Brightwater specific student announcements. Assist in maintaining student job board opportunities from local businesses. Rate of pay: $18.00 per hour with a maximum of 19 hours per week Knowledge and Skills Office Productivity Software: Proficiency in Microsoft Office tools, including Excel spreadsheets, and ability to learn Mail Chimp, Workday, Touchnet, Market Place, and Square point of sale. Calendar Management: Organizing and coordinating schedules. Document Preparation: Creating presentations and documents. Business Writing: Writing correspondence to potential students, customers, and businesses. Inventory Management: Maintain count of inventory levels of Brightwater sale merchandise. Organization: Know how to organize incoming communications to ensure prompt responses and follow-up if necessary. Abilities Positive Attitude: Be self-motivated versatile, and demonstrate positive interactions with the public and staff. Time Management: Prioritize tasks and willingness to ask for help when needed Organizational Skills: Keeping track of tasks and details in an orderly system Problem-Solving: Helping students and staff address unexpected issues Attention to Detail: Completing tasks and correspondence accurately Communication: Communicating verbally and in writing with a variety of people Physical Demands An employee must meet the physical activities described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations. While performing the functions of this job, the employee is continuously required to sit, use hands to finger, handle, or feel, talk or hear; regularly reach with hands and arms; taste or smell; occasionally required to walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures, transcribing, viewing a computer terminal, extensive reading, and/or visual inspection at distances close to the eyes. Environmental Conditions The following work environment characteristics are representative of those encountered by employees while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions . The work environment typically consists of a professional office setting with a moderate noise level, including sounds from conversations, office equipment, and occasional movement of staff. Lighting is standard for office spaces, and the temperature is controlled to remain within a comfortable range. Employees may occasionally need to visit other areas, such as storage rooms, conference spaces, or outdoor locations, where environmental conditions may vary. Infrequently, exposure to louder noise levels or physical activities, such as moving lightweight materials, might be required. Required Qualifications High School diploma or equivalent. At least Three (3) years of administrative assistant experience. Must have excellent written, oral, and interpersonal communication skills. Demonstrated proficiency in Microsoft tools and calendar management. Preferred Qualifications/ but not required Associate's degree or higher. Previous experience as an executive administrative assistant. Strong written communication skills and ability to communicate effectively over the phone. NWACC is an Equal Opportunity Employer, please see our EEO policy.