Global Mobility Specialist

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Job Description:

A commercial aircraft manufacturer, with Space and Defense as well as Helicopters Divisions, Airbus is the largest aeronautics and space company in Europe and aworldwide leader.

Airbus has built on its strong European heritage to become truly international - with roughly 180 locationsand12,000 direct suppliersglobally. The company has aircraft and helicopter final assembly lines across Asia, Europe and the Americas, and has achieved a more than sixfold order book increase since 2000.

As a member of the Airbus Group's Global Mobility (GM) team, the global mobility specialist will be responsible for providing high-level operational support in a fast-paced environment to the team's global mobility managers ("GMP"). The incumbent will have a commitment to accuracy, excellent analytical skills, be organized, and detail oriented. The incumbent must also be able to handle confidential information discretely while exercising sound judgement.

The incumbent will assist in supporting the deployment, administration, and management of the global mobility program and associated projects. This position is instrumental in enabling cost effective, compliant, and practical mobility solutions tied to supporting global talent movement.

Job Description:

• Global Mobility Administration and Support:

  • Manage employee inquiries, anticipate needs, process system transactions and escalate issues to appropriate manager/stakeholder when needed.

  • Respond to employee and HR inquiries regarding policies, processes, status, and issues related to global mobility assignments/transfers.

  • Collaborate with cross functional partners (i.e., payroll, finance, vendors, HR, etc.) to support the employee relocation, onboarding, compliance, and assignment life-cycle.

  • Partner with corporate tax, payroll, finance, consultants/vendors (immigration & tax) to ensure compliance.

  • Focus on scope, simplicity, efficiency, and agility to find creative solutions that balances risk and provides an exceptional experience to the employee and cost viability to the business.

  • Partner with internal HR and talent acquisition teams to provide strategic guidance on internal mobility policies and best practices.

• Global Mobility Expense Management and Invoicing Support:

  • Administer mobility assignee expense reimbursements, reviewing, approving, and processing them according to mobility policy guidelines.

  • Ensure accurate reporting of assignee expense reimbursements to payroll for inclusion as compensation for tax reporting purposes.

  • Support vendor invoice review for accuracy, processing for payment, and cost reallocation to various cost centers.

• Global Mobility Project Management Support:

  • For assigned projects, use project management methodology to support the planning, organizing, and tracking phases of various global mobility projects.

  • May be assigned to lead projects and deliver the intended outcomes in a timely manner, measuring success and impact. This could include information gathering, scheduling, managing resources, analysis, and communicating/presenting results to various parties.

  • May lead or support projects within the rewards and benefits functions as well as global and domestic mobility and can include policy and process development and harmonization within these areas.

Required Education:

• Bachelor's degree in business administration, human resources management, or equivalent experience in administering corporate global mobility, relocation, or immigration programs.

Required Experience:

• 2 years prior relevant work experience in human resources, global mobility, tax, finance, relocation, or corporate functions.

• Analytical self-starter with thorough attention to detail and with the ability to organize, prioritize, and manage multiple projects/deadlines simultaneously.

• Strong interpersonal skills and the ability to communicate complex concepts at all levels.

• Ability to maintain a high-level of discretion in handling sensitive and confidential information.

• Familiarity with international tax, payroll, relocation, and immigration concepts.

Preferred Experience:

• 2 years plus prior direct work experience in administering a corporate global mobility assignment population at all stages of the assignment life-cycle (initiation, transfer, at-host, repatriation).

• Experience utilizing Workday, Vialto MyMobility, and various other assignment management tools for initiating and tracking cases, expenses, and compliance.

• Experience providing strategic guidance to employees and HR on interpreting assignment policies, processes, and challenges.

• Familiarity with project management methodologies and their application.

• Experience administering and coordinating multiple international assignment/transfer populations simultaneously at various stages of the expatriate life-cycle.

• Experience in Aerospace

Required Knowledge:

• Demonstrated ability to manage stakeholder expectations.

Preferred Knowledge:

• Ability to work with all levels of employees and managers both locally and internationally, building consensus to achieve solutions.

• Strong analytical skills.

• Well-organized, self-directed, and an engaged, collaborative team player.

• Customer focused with a strong business orientation.

Required Communication Skills:

• Fluent written and spoken English.

• Written, presentation and oral communication, interpersonal and consultative skills, as well as effective result-oriented problem solving skills.

Preferred Communication Skills:

• French, German or Spanish language skills.

Required Technical Systems Skills:

• General skills in creating documents, presentations and spreadsheets.

Preferred Technical System Skills:

• Experience using Google Workspace (Gmail, Sheets, Docs, Slides, Drive, etc.).

• Experience utilizing Workday, Vialto MyMobility, and various other assignment management tools for initiating and tracking cases, expenses, and compliance.

Level of Decision Making:

• Prioritizing and managing multiple projects simultaneously and following through on issues in a timely manner.

• This position requires the ability to work independently and also collaborate as a team member.

Physical Requirements:

• Onsite or remote: Office location 3 out of 5 days per week

• Vision: Ability to see and read computer screens and other electronic equipment with screens, able to read documents, reports.

• Hearing: Daily able to hear to participate in conversations in person and via teleconference or phone.

• Speaking: Daily able to speak in conversations and meetings, deliver information and participate in communications.

• Equipment Operation: daily use of personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter building floors.

• Carrying: Daily able to carry documents, tools, drawings, electronic equipment up to 10lbs.

• Sitting: Daily able to sit for long periods of time in meetings, working on a computer.

• Standing: Daily able to stand for discussions in offices or on a production floor.

• Travel: 10% of time able to travel independently and at short notice.

• Walking : Daily able to walk through office and production areas including uneven surfaces.

• Personal Protective Equipment required: If visiting a factory - Required PPE includes, but is not limited to, Safety Shoes, Safety Glasses, Hearing Protection, Respirators/Masks, and/or Protective Gloves as required by site and/or customer site

This position is a temporary (contract) position with no specific time period but could be extended or shortened as needed. Contractors are employed by a 3rd party vendor and placed on assignment to Airbus in America.

Airbus in America provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. In addition to federal law requirements, Airbus in America complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, demotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits and training.

Airbus in America expressly prohibits any form of workplace harassment based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetics, pregnancy, marital status, veteran status or other legally protected status. Improper interference with the ability of Airbus' employees to perform their job duties may result in discipline up to and including discharge.

As a matter of policy, Airbus does not sponsor visas for US positions unless specified. Only applicants with current work authorization will be considered.

This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.

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